Company Secretary

At Ball integrity and trust are the foundation of who we are. Guided by our core valuesWe Care. We Work. We create a culture where every voice matters and every idea drives progress.
Further your career at Ball a world leader in manufacturing sustainable aluminium packaging. Achieve extraordinary things when you join our team and make a difference in your professional development the community and around the globe!
Create a new future. Apply Today.

Position overview:

The Company Secretary (CS) is responsible for ensuring full compliance with statutory legal and regulatory requirements applicable to the organization. The role ensures effective corporate governance supports the Board of Directors manages secretarial records ensures timely filings under the Companies Act 2013 and related laws and support corporate decision making.

The Company Secretary acts as a key link between the Board senior management regulators auditors and stakeholders. The role also oversees legal compliance contract management risk mitigation and supports corporate initiatives such as mergers expansions and statutory audits.

Ensures that the company operates with the highest standards of governance transparency and ethical practices.

Your key responsibilities include:

Corporate Governance & Board Management

• Organize and document Board Committee and General Meetings as per Companies Act 2013.
• Prepare agendas notices resolutions and supporting papers.
• Maintain statutory registers and minutes (physical/electronic).
• Advise Board on governance compliance corporate responsibilities & secretarial practices.
• File statutory returns (AOC4 MGT7 DIR3 KYC MSME etc.) on time.

Statutory & Regulatory Compliance

• Ensure compliance with Companies Act FEMA regulations SEBI regulations (if applicable) etc
• Liaise with ROC MCA RBI SEBI and other regulators.
• Track legal changes and guide management on required actions.
• Manage CSR compliance documentation and committee support.

Legal & Contract Management ( if required )

• Draft review and vet contracts vendor agreements NDAs and service/purchase agreements.
• Maintain contract repository and manage renewals.
• Support legal matters disputes arbitration in consultation with the Legal team.

Secretarial & Documentation Control

• Maintain statutory registers (Members Directors Charges Contracts etc.).
• Manage share certificates transfers and related records.
• Handle loan/charge documentation and coordinate with banks.

Risk Management & Internal Controls

• Identify compliance risks and implement mitigation measures.
• Support internal statutory and secretarial audits.
• Develop compliance checklists SOPs and internal control systems.
• Based on the companys framework of Compliance Calendar - follow-up with respective teams for the confirmation of compliance of the Applicable Laws.
• Managing the Internal Compliance tool of the Company & preparing the monthly compliance chart.
• Providing the Financial Impact assessment of Non-Compliance of other corporate Laws to the Board.
• Review of Organization Approval Matrix and assessing the implementation of the Matrix and its functionality.

Stakeholder Management

• Act as primary contact for shareholders regulators auditors and authorities.
• Support investor relations (if applicable).
• Coordinate with Finance HR Operations EHS and Procurement Teams for organization-wide compliance.

Corporate Strategy & Special Projects

• Support M&A JV restructuring and strategic initiatives.
• Draft policies charters and governance frameworks in co-ordination with the Legal Team.
• Assist with expansion projects plant registrations and regulatory approvals.

Other Responsibilities

• Support insurance renewals and claims.
• Maintain confidentiality and be available during audits inspections and urgent compliance matters.

What are we looking for

• Qualified Company Secretary (ACS / FCS) from ICSI.
• Law Degree (LLB).
• 6- 8 years of experience in secretarial and legal compliance roles in a manufacturing / engineering / industrial organization.
• Experience in handling Board meetings statutory filings and corporate governance.
• Exposure to contract management legal documentation and regulatory interactions.
• Experience in managing compliance for multiplant operations preferred.
• Strong knowledge of Companies Act 2013 FEMA regulations Labour Laws and industrial regulations and all applicable Corporate Laws.
• Legal and regulatory compliance expertise.
• Excellent drafting documentation and communication skills.
• High integrity confidentiality and ethical judgment.
• Ability to manage multiple stakeholders and deadlines and advice on corporate restructuring & governance.
• Proficiency in MCA portal efilings and MS Office.
• Strong analytical and problemsolving skills.
• English (Proficient).
• Local language (preferred).

Ball Corporation is an Equal Opportunity Employer. We actively encourage applications from everybody regardless of gender age ethnicity faith ability or orientation. Our products range from infinitely recyclable aluminium cans cups to aerosol bottles solutions that enable our customers to contribute to a better world.
Each of us has a deep commitment to diversity and inclusion which is the foundation of our culture of belonging. Everyone at Ball is making a difference by doing what we love. Because what we create may change but what we will always make is a difference.
Please note the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.

Job Grade: Global Grade 10