Business Coordinator

Location: Bangalore India

Global Level: C

Introduction to role:

Provide executive administrative and site operations support to Alexion India leadership. Coordinate complex calendars travel budgets leadership forums and events across multiple time zones while supporting engagements with global leadership. Partner closely with colleagues in the US and Europe and serve as a key point of contact for Bangalore site operations. This role requires strong organisation discretion collaboration and a solution-focused approach.

Accountabilities:

Executive & Leadership Support

• Manage complex multi-time-zone calendars and coordinate priorities across global teams.
• Plan and support leadership meetings off-sites and town halls including agendas communications logistics action tracking and hybrid participation.
• Prepare and submit expense reports in line with company policies and deadlines.
• Provide cross-coverage support and maintain clear documentation to ensure continuity.

Bangalore Site Operations

• Support day-to-day site coordination and collaborate with Facilities IT HR Finance and other partner teams.
• Coordinate leadership visits including scheduling travel logistics visitor access venue arrangements and on-site support.
• Support town halls and hybrid events including technology readiness rehearsals and event execution.
• Coordinate facilities requests site resources supplier information and operational activities.

Workshops Conferences & Forums

• Support the planning and delivery of scientific and operational workshops conferences and leadership forums.
• Coordinate communications invitations participant onboarding and action tracking.
• Manage event logistics budgets vendor coordination and contract administration.
• Partner with colleagues across the US and Europe to support strategic initiatives and conference activities.

Executive Communications & Content

• Partner with Communications teams to develop presentations leadership updates and event materials.
• Prepare meeting summaries speaker briefings talking points and executive reports.
• Maintain organised records documentation and version control.

Sustainability & Culture

• Support sustainable ways of working by promoting efficient use of resources and thoughtful planning.
• Foster inclusive respectful communication across cultures and time zones.
• Support employee engagement activities team events and site initiatives.

Essential Skills/Experience:

• 4 years of executive support and site operations experience supporting senior leaders across multiple time zones.
• Strong Microsoft 365 skills (Outlook Teams SharePoint PowerPoint Excel) and experience with Smartsheet and hybrid collaboration technologies.
• Experience coordinating workshops conferences and hybrid events.
• Strong written and verbal communication skills with the ability to prepare executive-quality presentations and updates.
• High attention to detail in documentation expense management and compliance processes.
• Ability to build effective relationships with stakeholders vendors and teams across global regions.
• Experience improving processes developing templates and leveraging automation tools.
• Sound judgement professionalism and the ability to handle confidential information.

Desirable Skills/Experience:

• Strong prioritisation and executive support capabilities.
• Excellent organisation skills and ability to manage multiple deadlines.
• Experience facilitating hybrid meetings and supporting senior leadership communications.
• Demonstrated problem-solving skills and dedication to continuous improvement.
• Ability to work effectively across different cultures perspectives and geographies.

At AstraZenecas Alexion division for Rare Diseases youll find an environment where innovation thrives! Our commitment to patients drives us forward every day. Here youll be part of a team that values diversity of thought as much as diversity of people. We believe in empowering our employees through tailored development programs that align personal growth with our mission. With a rapidly expanding portfolio in a dynamic biotech atmosphere combined with the resources of a global biopharma leaderyour career here is more than just a pathits a journey towards making a difference where it truly counts.

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing -person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Ready to make an impact Apply now!

Date Posted

Closing Date

Alexion is proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment training compensation promotion and other terms and conditions of employment based on race color religion creed or lackthereof sex sexualorientation age ancestry national origin ethnicity citizenship status marital statuspregnancy (including childbirth breastfeeding or related medical conditions) parental status (including adoption or surrogacy) military status protected veteran status disability medical condition gender identity or expression genetic information mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin aninteractive dialogue with Alexion regarding an accommodation please contact . Alexion participates in E-Verify.