Bid & Business Development Coordinator

XELUXE is seeking a proactive and commercially minded Bid & Business Development Coordinator to support our specialist engineering consultancy operations across India and the Middle East.

The role will initially focus on coordinating RFPs preparing high-quality technical and commercial proposals maintaining bid information and following opportunities through to award. The selected candidate will also be developed progressively into a broader business expansion role involving market research project intelligence client identification and relationship development.

Key Responsibilities

• Review RFPs and identify scope deliverables deadlines and submission requirements.
• Coordinate with technical commercial and management teams to prepare proposals.
• Develop professionally structured Word documents fee schedules presentations and supporting credentials.
• Maintain bid trackers client information follow-up actions and proposal status.
• Research upcoming projects target consultants architects developers and potential partners.
• Identify relevant decision-makers and support focused professional outreach.
• Follow submitted proposals and assist in converting enquiries into appointments.
• Develop an understanding of XELUXEs specialist services including fire and life safety acoustics vertical transportation accessibility wayfinding and other engineering disciplines.
• Support vendor registrations prequalification submissions and business-expansion initiatives.

Candidate Profile

• Degree in Engineering Architecture Construction Management Business Administration or a related discipline.
• Excellent written English and strong document-development ability.
• Advanced working knowledge of Microsoft Word; familiarity with Excel PowerPoint Canva and AI-assisted productivity tools is desirable.
• Ability to understand technical and commercial information quickly.
• Strong research coordination follow-up and organisational skills.
• Commercial curiosity and the confidence to communicate with clients and internal technical teams.
• Prior experience in bids proposals engineering consultancy construction or business development is advantageous; exceptional fresh graduates may also be considered.

Growth Opportunity

This is not intended to remain a purely administrative bid-coordination position. The successful candidate will receive exposure to specialist engineering services international markets and client development with the potential to progress into a Business Development and Market Expansion role.

Candidates may apply by submitting their CV along with a short sample of professional writing or a proposal/document previously prepared.