BCP Specialist

Key Responsibilities

• Oversee the daily operations and maintenance of office facilities including building infrastructure electrical systems HVAC fire safety systems housekeeping and security services.
• Ensure compliance with all applicable statutory regulatory health safety and environmental requirements related to workplace facilities.
• Plan and coordinate preventive maintenance activities while ensuring prompt resolution of facility-related issues.
• Collaborate with landlords property management teams and external service providers to address facility management requirements.

• Source evaluate onboard and manage vendors providing facility management housekeeping security transportation and other General Administration (GA) services.
• Negotiate contracts manage service level agreements (SLAs) and optimize costs while maintaining high service standards.
• Monitor vendor performance through regular reviews to ensure compliance with contractual obligations quality standards and regulatory requirements.

• Develop implement and maintain the Business Continuity Plan (BCP) for the GCC in accordance with organizational objectives and regulatory guidelines.
• Establish and manage the Crisis Management Team (CMT) including defining roles escalation procedures and communication protocols.
• Conduct periodic BCP reviews simulation exercises and tabletop drills to assess and enhance organizational preparedness.
• Identify operational risks critical dependencies and potential disruptions and implement appropriate mitigation strategies.

• Develop maintain and regularly update emergency evacuation procedures zone-specific evacuation plans and emergency communication protocols.
• Ensure full compliance with workplace safety requirements including:
• Fire protection systems and statutory certifications
• Emergency exits safety signage and assembly points
• Availability of first-aid kits and emergency response preparedness
• Plan and conduct evacuation drills safety training and employee awareness programs.
• Coordinate with local authorities fire departments and safety auditors to ensure ongoing compliance and emergency readiness.

• Plan coordinate and execute corporate events business meetings training programs and employee engagement initiatives.
• Manage event logistics by coordinating with vendors for venue arrangements catering transportation and other support services.
• Ensure successful event execution within approved timelines budgets and organizational quality standards.

• Monitor and control General Administration expenses related to facilities vendors events and administrative operations.
• Prepare expense reports assist in budget planning and forecasting and ensure timely processing of invoices and vendor payments.
• Identify opportunities for cost optimization and implement process improvements to enhance operational efficiency.

• Provide guidance coaching and support to team members and vendor personnel to ensure timely delivery of high-quality services and operational excellence.

• Undertake additional duties and responsibilities as assigned by the Head of General Administration to support business and operational requirements.