AVP Admin
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Job Summary
Professional Experience & Responsibilities:
General Administration & Facility Management
Ensure smooth day-to-day administrative operations across office premises
Maintain office infrastructure seating arrangements and workspace readiness
Oversee housekeeping standards ensuring a clean hygienic and clutter-free environment always
Ensure all areas (workstations cabins meeting rooms washrooms common areas) are maintained dust-free and presentable
Conduct periodic inspections of office premises and take corrective actions proactively
Manage office assets inventory and consumables effectively
Vendor Management
Manage and coordinate with vendors including housekeeping security pantry maintenance and facility services
Ensure vendor SLAs are adhered to and services are delivered as per defined standards
Handle vendor negotiations renewals billing and performance reviews
Ensure timely resolution of any service-related issues.
Pantry Management & Supervision
Supervise pantry staff and ensure proper functioning of pantry operations
Define and implement hygiene standards for pantry areas (clean utensils storage waste disposal etc.)
Ensure availability of pantry supplies (tea/coffee beverages snacks etc.) always
Guide pantry staff on service etiquette presentation and timely service
Ensure proper arrangement and readiness of boardrooms and meeting rooms for MD/CEO meetings senior management discussions and guest visits
Coordinate seating cleanliness and presentation before every meeting
Ensure pantry setup for meetings (tea/coffee/water/snacks) is done professionally and on time
Maintain high standards of decorum confidentiality and service during board/committee meetings
Ensure all meeting rooms are reset and maintained post usage
Office Cleanliness Discipline & Decorum
Ensure office premises maintain a professional organized and disciplined environment
Enforce cleanliness standards across all departments
Monitor housekeeping staff to ensure dust-free surfaces clean floors sanitized washrooms and well-maintained common areas
Maintain aesthetic appeal of office (lighting arrangement basic decor etc.)
Address any gaps in upkeep immediately and ensure corrective measures
Security & Safety Coordination
Coordinate with security team for access control visitor management and employee safety
Ensure proper entry/exit protocols are followed
Maintain visitor records and ensure professional handling of guests
Event & Internal Coordination
Support internal events meetings and management visits with required administrative arrangements
Ensure seamless coordination for logistics seating refreshments and overall setup
Compliance & Cost Control
Ensure adherence to administrative policies and procedures
Monitor administrative expenses and optimize costs wherever possible
Maintain proper documentation records and reports related to admin activities
Key Skills & Competencies:
Strong administrative and facility management skills
Vendor management and negotiation skills
Ability to maintain discipline and service quality
Good communication and coordination skills
Proactive approach with problem-solving mindset
Professional conduct and service orientation
