Associate Secretarial & Compliance | Mumbai

1. Secretarial & Legal Role

Board & Committee Governance

Manage the end-to-end meeting lifecycle (notices agendas and resolutions) for the Board

of Directors and statutory committees (Internal Compliance Committee CSR etc.)

Act as the secretarial lead for internal forums and internal Management Committees

Minutes & Registers

Draft detailed minutes and maintain all statutory registers in adherence to Secretarial

Standards (SS-1 & SS-2)

Statutory Compliance

Actively track and execute all periodic filings renewals and secretarial compliances

100% Complaince

Ensure all statutory obligations are met well within prescribed timelines through rigorous

follow-ups and documentation

Establish and maintain a robust Compliance Dashboard to monitor regulatory and

statutory deadlines

Coordinate and interact with Directors and Shareholders; manage and conduct Board

Meetings and Shareholder meetings

Legal Support

Assist to Draft review and vet commercial contracts NDAs and service agreements

Assist to Maintain the companys centralized contract repository and ensure timely

renewals of all agreements

2. Securities Issuance & ESOP Process Management

ESOP Administration

Execute the full ESOP lifecycle including scheme drafting grant letter issuance tracking

vesting/exercise schedules and maintaining Forms/Registers

Corporate Actions

Coordinate with RTAs and Depositories (NSDL/CDSL) for share dematerialization cap

table updates and processing allotments

Statutory Filings

Prepare and file Form PAS-3 (Return of Allotment) and other securities-related filings with

the Registrar of Companies (ROC)

3. Customer Compliance Empanelment Management & Due Diligence

Empanelment Lifecycle

Lead the annual review completion and resubmission of customer empanelment forms

and compliance declarations to ensure uninterrupted business

Customer Audits

Serve as the primary liaison for customer-led audits; document and present evidence

regarding the companys compliance frameworks and IT security measures

Due Diligence

Promptly Respond to Customer Due Diligence and KYC requests to facilitate onboarding

4. CSR Compliance & Reporting

Monitor CSR eligibility and project-wise spend to ensure compliance with Section 135 of

the Companies Act

Prepare Annual Report on CSR for inclusion in the Boards Report and manage CSR

disclosures on the company website

Collect and verify utilization certificates from implementing partners and agencies

5. Compliance Coordination & Audit Support

Customer Compliance Requests

Receive and process customer compliance checklists and questionnaires

Provide accurate and timely responses to customer compliance inquiries

Coordinate with internal teams (Security Operations Engineering) to gather required

compliance information

Verify accuracy of all compliance responses before submission

On-Site Audit Coordination

Assist in coordinating customer on-site audit and inspection activities

Brief internal teams on audit requirements and scope

Prepare audit documentation packages and ensure required materials are available

Facilitate communication between customer audit teams and relevant internal

stakeholders

SOC & ISO Assessment Assistance

Assist in coordinating internal SOC 2 and ISO assessment activities

Assist with information requests and evidence gathering from internal teams for SOC/ISO

audits

Support documentation schedule and help coordinate submission of required materials to

external auditors

Maintain SOC/ISO assessment timeline documentation

Compliance Documentation

Assist in maintaining organized compliance documentation library

Create audit trails for compliance responses and submissions

6. Research & Regulatory Updates

Proactively research updates and amendments across Companies Act SEBI FEMA

Labor Laws Data Privacy rules and industry compliance frameworks

Prepare Compliance Alerts or internal memos detailing operational impact of new legal

requirements on the business

Qualifications :

• Minimum Commerce Graduate
• Company Secretary or CS Finalist preferred
• Experience/exposure to Board Management ESOP process and compliance
• coordination frameworks is valuable

Additional Information :

Technical Skills

Advanced skills for drafting formatting and version control of documents

Proficient in spreadsheets for tracking ESOP vesting cap tables CSR budgets and

compliance tracking

Email Communication: High level of professional email etiquette for liaising with

customers auditors and regulators

Key Attributes

Attention to detail and accuracy

Ability to handle confidential information with discretion

Disciplined approach to regulatory and statutory compliance

Strong organizational and project management skills

Excellent written and verbal communication skills

Proactive approach to identifying and resolving compliance issues

Good interpersonal skills with ability to work effectively across departments

Remote Work :

No

Employment Type :

Full-time