Associate Invoice Coordinator, Discovery & Analytics Solutions

Kroll is seeking an Associate - Invoice Coordinator to support Discovery & Analytics Solutions matters from India. The role coordinates invoice preparation matter billing reconciliation and billing-status tracking in partnership with delivery leaders finance and account teams. It is well suited to a detail-oriented billing or finance-operations professional interested in supporting complex global client engagements; prior eDiscovery experience is helpful but not required.

Key Responsibilities

• Prepare recurring and matter-specific invoice support packages using approved billing information and established timelines.

• Coordinate with project teams to validate matter codes time entries expenses rates purchase-order requirements and billing instructions.

• Reconcile draft invoices against matter trackers approved budgets and supporting records; identify and resolve discrepancies.

• Maintain billing-status trackers including draft review approval submission rejection adjustment and collection-support status.

• Follow up on missing information and escalate aging or blocked items to the appropriate delivery or finance lead.

• Maintain organized billing documentation and support periodic revenue and work-in-progress reporting helping delivery and finance leaders understand billing progress resolve issues and keep matters on track.

• Support matter setup billing close-out and continuous improvement of invoice workflows.

• Handle financial and client information in accordance with confidentiality and data-handling requirements.

Essential Skills and Qualifications

• Bachelors degree in Finance Accounting Business Administration Commerce or a related field or equivalent relevant professional experience.

• Typically 2 or more years of experience in billing operations project accounting professional-services administration or a related role.

• Strong spreadsheet skills including organizing and reconciling data maintaining accurate trackers and identifying discrepancies together with strong documentation and organizational skills.

• High attention to detail and ability to manage recurring deadlines across multiple matters.

• Familiarity with eDiscovery legal operations litigation support or managed review engagements including associated billing and financial tracking requirements is a plus.

• Clear written communication skills and the ability to follow up professionally with project finance and account stakeholders to resolve outstanding billing items.

• Experience with professional-services billing enterprise financial systems e-billing platforms or similar workflow tools isan advantage.

This India-based role involves regular collaboration with colleagues in other regions. Office location hybrid-working arrangements and working-hours expectations will be discussed during the recruitment process and the role might demand working in India afternoon evening shifts and weekends.

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