Associate – Administration & Office Management

We are looking for a proactive and organised Associate Administration & Office Management to support the smooth day-to-day functioning of our office. The role involves assisting with facilities coordination vendor management office supplies travel arrangements documentation and employee support.

The ideal candidate should have good coordination and communication skills attention to detail and the ability to manage multiple operational tasks effectively.

• Support day-to-day office and facilities operations including housekeeping security maintenance pantry and general office services.
  

• Coordinate with vendors and service providers for routine maintenance and operational requirements.
  

• Assist with vendor follow-ups quotations service requests and documentation.
  

• Maintain inventory of office supplies pantry items stationery and facility-related materials.
  

• Monitor stock levels and coordinate timely replenishment of essential items.
  

• Assist with invoice verification and coordinate with the Finance team for payment processing.
  

• Maintain administrative records trackers vendor details and related documentation.
  

• Support workplace readiness including seating arrangements meeting rooms and employee requirements.
  

• Coordinate visitor management reception activities and general workplace logistics.
  

• Assist in organising internal meetings employee engagement activities celebrations and office events.
  

• Support basic IT asset coordination such as asset handover collection and documentation as per defined processes.
  

• Identify and report office or facility-related issues and ensure timely follow-up with the concerned teams or vendors.
  

• Assist with employee and guest travel arrangements including flights trains and local transportation.
  

• Coordinate hotel bookings and accommodation requirements.
  

• Liaise with travel agencies hotels and transportation vendors for bookings and confirmations.
  

• Maintain travel-related records approvals itineraries and supporting documents.
  

• Ensure travel arrangements are made in accordance with company policies and approval processes.
  

• Assist in comparing travel options and identifying cost-effective arrangements.
  

• Support employees with basic travel-related coordination and queries.
  

• 6 months to 1 year of relevant experience in Administration Office Management Facilities Travel Desk or a similar role.
  

• Good coordination and organisational skills.
  

• Basic understanding of vendor coordination and procurement processes.
  

• Proficiency in MS Office particularly Excel and Word.
  

• Good verbal and written communication skills.
  

• Ability to manage multiple tasks and follow up effectively.
  

• Strong attention to detail and documentation skills.
  

• Ability to work independently on routine tasks while seeking guidance when required.
  

• Basic experience in coordinating corporate travel such as flights hotels and local transportation.
  

• Familiarity with travel booking portals or travel agency coordination.
  

• Understanding of travel approvals and company travel policies.
  

• Good planning and scheduling skills.
  

• Ability to maintain travel itineraries and related documentation accurately.
  

Bachelors degree in Business Administration Commerce Management or a related field.

• Proactive and responsible approach to assigned tasks.
  

• Strong follow-up and coordination skills.
  

• Attention to detail and accuracy.
  

• Reliable and organised in managing day-to-day activities.
  

• Service-oriented approach towards employees and stakeholders.
  

• Ability to work in a fast-paced and dynamic environment.
  

• Willingness to learn and take ownership of administrative responsibilities.
  

• Competitive salary and benefits
  

• Medical Insurance
  

• Parental Support Maternity Cover
  

• Retirement Benefits PF Contribution
  

• Opportunities for professional growth
  

• Collaborative and inclusive work environment