Assistant Manager Finance & Accounts

Key Responsibilities

Financial Management

* Complete ownership of company accounts.

* Monthly quarterly and annual financial closing.

* Preparation of Profit & Loss Balance Sheet and Cash Flow.

* Budgeting and forecasting.

* Cost analysis by shipment customer and business vertical.

* Profitability analysis of Air Ocean and Customs business.

Receivables & Credit Control

* Monitor customer outstanding.

* Ensure collections are achieved within approved credit terms.

* Coordinate with Sales and Operations for payment follow-ups.

* Weekly debtor ageing review with management.

* Minimize bad debts.

Payables Management

* Vendor reconciliation.

* Freight payable reconciliation.

* Overseas agent reconciliation.

* Carrier payment scheduling.

* Cash flow planning.

Banking & Treasury

* Daily bank reconciliation.

* Working capital management.

* Bank CC limits.

* LC/BG handling.

* Forex payment coordination.

* Import/Export remittances.

* Cash flow forecasting.

Statutory Compliance

* GST Returns.

* TDS.

* Income Tax.

* ROC Compliance.

* PF/ESIC/PT.

* Professional Tax.

* Advance Tax.

* E-Invoicing.

* E-Way Bills.

Ensure 100% compliance with zero penalties.

Audit Management

* Internal Audit.

* Statutory Audit.

* GST Audit.

* Income Tax Audit.

* Bank Audit.

* Vendor Audit.

Freight Forwarding Finance

* Shipment profitability review.

* Job-wise costing.

* Revenue recognition.

* Overseas agent reconciliation.

* Customer credit approvals.

* Freight accruals.

* WCA/JC Trans payment monitoring.

* Carrier reconciliation.

MIS & Reporting

Prepare and circulate:

* Daily Cash Position

* Daily Collection Report

* Daily Payment Report

* Weekly Outstanding Report

* Monthly MIS

* Customer Profitability Report

* Vendor Ageing

* GP Analysis

* Branch Performance

* Business Unit P&L

Team Leadership

* Lead Accounts Team.

* Allocate responsibilities.

* Develop SOPs.

* Train junior accountants.

* Ensure process discipline.

* Performance review.

ERP & Automation

* ERP management.

* Process automation.

* Digital documentation.

* Internal controls.

* Approval workflows.

KPIs

* Month-end closing within 5 working days.

* Debtor Days below 45-60 days.

* Vendor payments as per agreed terms.

* Zero statutory penalties.

* 100% Bank Reconciliation.

* Daily Cash Flow reporting.

* Monthly Management MIS before the 7th.

* Customer Ledger Accuracy above 99.9%.

* Zero audit observations due to finance errors.

Required Skills

* Tally Prime

* Advanced Excel (Pivot XLOOKUP Power Query)

* GST & Income Tax

* Cash Flow Planning

* Financial Analysis

* Freight Forwarding Accounting

* Leadership

* Negotiation

* Problem Solving

* Attention to Detail

Preferred Experience

* Freight Forwarder

* CHA

* Shipping Line

* NVOCC

* Logistics Company

* Customs Broker

* International Trade Finance

Key Deliverables (First 90 Days)

* Complete review of all customer & vendor ledgers.

* Clean up outstanding receivables and payables.

* Implement Daily Cash Flow Dashboard.

* Implement Weekly Debtor Review.

* Create SOPs for invoicing payment approvals and reconciliations.

* Prepare department-wise profitability reports.

* Build a finance dashboard for management.

* Strengthen internal financial controls.