Assistant HR

Position:Assistant HR
Industry: Chartered Accountant / Professional Services Firm
Location: Tardeo Mumbai
Experience: 5 Years
Employment Type: Full-Time

We are looking for an experienced and proactive Assistant Manager - HR to manage the organisations end-to-end HR activities with a primary focus on recruitment manpower management employee coordination and consultant/vendor management.

The ideal candidate should have hands-on experience in managing recruitment requirements coordinating with external recruitment consultants maintaining manpower plans and handling day-to-day employee-related matters within an organisation.

• Manage the complete recruitment lifecycle from manpower requirement to candidate joining.
• Understand hiring requirements from various departments and prepare/coordinate Job Descriptions.
• Source candidates through job portals databases references consultants and other recruitment channels.
• Screen profiles and coordinate interviews with hiring managers/department heads.
• Manage offer discussions salary negotiations documentation and joining formalities.
• Maintain an active recruitment pipeline and ensure positions are closed within defined timelines.
• Conduct regular follow-ups with candidates throughout the hiring process.

• Coordinate with external recruitment consultants/agencies for critical and volume hiring requirements.
• Share vacancies provide feedback on submitted profiles and monitor consultant performance.
• Maintain a database of recruitment consultants and their areas of specialization.
• Ensure proper coordination between consultants candidates and internal stakeholders.
• Track recruitment agency performance closures turnaround time and hiring costs.

• Maintain and regularly update the organisations manpower plan and vacancy tracker.
• Coordinate with management and department heads regarding current and upcoming manpower requirements.
• Monitor headcount vacancies new joiners exits and replacements.
• Identify manpower gaps and support timely recruitment planning.
• Prepare periodic HR and manpower reports for management review.

• Act as a point of contact for employees regarding day-to-day HR-related matters.
• Handle employee queries grievances and workplace concerns professionally.
• Support employee engagement retention and team-building initiatives.
• Coordinate employee onboarding induction and exit formalities.
• Maintain employee records and ensure HR documentation is updated.
• Assist management in implementing HR policies processes and employee-related initiatives.

• Maintain accurate employee records HR trackers and recruitment MIS.
• Coordinate with internal departments for joining documentation and other HR requirements.
• Monitor attendance leave employee movements and other routine HR activities.
• Support performance management and appraisal processes.
• Assist in preparing HR reports dashboards and management presentations.
• Ensure smooth coordination between employees management consultants and other stakeholders.

• 5 years of relevant HR experience preferably with strong exposure to recruitment and people management.
• Hands-on experience in end-to-end recruitment.
• Experience in managing multiple hiring requirements simultaneously.
• Strong experience in coordinating with external recruitment consultants/agencies.
• Good understanding of manpower planning and workforce management.
• Exposure to employee relations and in-house HR operations.
• Excellent communication and interpersonal skills.
• Strong follow-up coordination and stakeholder-management abilities.
• Good working knowledge of MS Excel MS Office and recruitment/job portals.
• Ability to work independently and coordinate effectively with senior management and department heads.
• Candidates from CA firms professional services consulting financial services or similar organisations would be preferred.

• End-to-End Recruitment
• Talent Acquisition
• Manpower Planning
• Recruitment Consultant Management
• Employee Relations
• People Management
• HR Operations
• Stakeholder Management
• Strong Communication & Follow-up
• Problem Solving
• Team Coordination

• Timely closure of open positions
• Quality and relevance of candidate profiles
• Recruitment turnaround time
• Effective utilisation and management of recruitment consultants
• Accuracy of manpower and HR records
• Employee onboarding and retention support
• Timely resolution of employee-related queries
• Overall effectiveness of HR coordination and people management

Ideal Candidate: A hands-on HR professional who can independently manage recruitment as well as internal people-management responsibilities while acting as an effective link between employees management hiring managers and external recruitment consultants.

Required Skills:

RecruitmentVendor ManagementHR AdministrationHR Operations