Administration & Operations Executive

We are seeking a disciplined process-oriented Administration & Operations Executive to manage office administration vendor coordination documentation and MIS reporting. The successful candidate will have strong organizational skills excellent documentation and filing abilities and solid proficiency in Microsoft Excel. Fluency in Gujarati and Hindi is required; basic spoken English is necessary.

• Manage day-to-day office administration and operations to ensure smooth functioning.
• Maintain accurate documentation filing systems and records for contracts agreements and correspondence.
• Prepare update and distribute MIS reports and operational dashboards on a regular basis.
• Oversee vendor management: vendor selection coordination performance tracking and invoice validation.
• Handle agreement and document management including drafting storage renewal tracking and compliance follow-up.
• Coordinate with internal teams external vendors and stakeholders to ensure timely delivery of services and supplies.
• Implement and maintain process documentation and standard operating procedures to improve efficiency.
• Support procurement activities basic bookkeeping and office logistics as required.
• Assist with meeting coordination travel arrangements and administrative support for senior staff.

• Graduate degree from a recognized university.
• Female candidates only.
• 2–3 years of experience in office administration operations or corporate administration; experience in real estate infrastructure or construction preferred.
• Fluent in Gujarati and Hindi; basic spoken English required.
• Strong knowledge of Microsoft Excel and experience preparing MIS reports.
• Excellent documentation filing and record-keeping skills.
• Proven experience in vendor management and agreement/document handling.
• Process-oriented highly organized responsible disciplined and detail-oriented.

• Office Administration
• Operations Management
• Vendor Management
• MIS Reporting
• Document Management
• Agreement Management
• Microsoft Excel
• Documentation and Filing
• Process Documentation
• Organizational Skills
• Time Management
• Coordination
• Attention to Detail
• Communication Skills
• Spoken Gujarati
• Spoken Hindi
• Basic Spoken English

Preferred Industry: Real Estate Infrastructure Construction or Corporate Administration.

Required Skills:

Office Administration Operations Management Vendor Management MIS Reporting Document Management Agreement Management Microsoft Excel Documentation and Filing Process Documentation Organizational Skills Time Management Coordination Attention to Detail Communication Skills Spoken Gujarati Spoken Hindi Basic Spoken English Vendor Selection Performance Tracking Invoice Validation Document Drafting Renewal Tracking Compliance Follow-up Standard Operating Procedures Procurement Bookkeeping Office Logistics Meeting Coordination Travel Arrangements Record Keeping Operational Dashboards