ADMIN LEAD OPERATIONS AND COORDINATION

Key Responsibilities:-

1. Daily Operations Coordination

* Maintain daily task trackers

* Coordinate between departments

* Ensure pending work is followed up and closed

* Monitor operational bottlenecks

2. Reporting & MIS

* Prepare daily reports for management

* Maintain live Google Sheets trackers

* Update shipment production payment and approval statuses

* Create structured data systems for operational visibility

3. Follow-up & Execution Management

* Follow up with:

* vendors

* factories

* logistics teams

* internal staff

* support departments

* Ensure commitments are met on time

* Escalate delays immediately

4. Documentation & File Control

* Organize digital documents systematically

* Maintain version-controlled files

* Ensure easy retrieval of operational documents

* Coordinate approvals and document movement

5. Meeting & Communication Management

* Schedule meetings

* Maintain MOMs (Minutes of Meeting)

* Track action points

* Ensure accountability after discussions

6. Productivity & Systems Improvement

* Improve workflows using Google tools

* Build trackers and monitoring systems

* Reduce dependency on manual follow-ups

* Introduce structured reporting formats

7. Management Support

* Assist management in operational monitoring

* Prioritize urgent tasks

* Maintain confidentiality

* Ensure smoother execution bandwidth for leadership

Experience

* 3-7 years preferred in:

* admin

* operations

* coordination

* office management

* export house

* manufacturing

* logistics

* or process-driven organizations.

Preferred Background

Preference may be given to candidates with exposure to:

* export houses

* merchandising environments

* production coordination

* logistics coordination

* or fast-paced operational setups.