ACCOUNTS RECEIVABLE EXECUTIVE

Verify all client invoices against approved Sales Orders media plans project agreements and retainer contracts.

Ensure billable expenses such as advertising spend influencer fees production costs and other client-related expenses are accurately validated before invoicing.

Generate accurate invoices while maintaining strict adherence to client agreements.

Eliminate billing discrepancies and minimize invoice revisions through systematic verification.

Prepare and issue GST-compliant tax invoices within agreed billing timelines.

Manage monthly retainer billing milestone-based invoicing and campaign completion billing.

Verify HSN/SAC codes GST applicability Place of Supply and IGST/CGST/SGST classifications.

Configure and manage recurring invoices in Zoho Books for long-term client contracts.

Monitor customer outstanding balances and maintain the Accounts Receivable ageing report (0and 90 days).

Coordinate with clients for timely collections through calls emails and payment follow-ups.

Handle escalations for overdue and high-value customer accounts.

Analyze receivable trends using Advanced Excel and recommend actions to improve collections and reduce outstanding debt.

Perform daily reconciliation of customer receipts with bank statements and accounting records.

Ensure all collections are accurately recorded in Zoho Books.

Investigate and resolve discrepancies promptly to maintain accurate financial records.

Track TDS deductions made by clients and ensure compliance with applicable tax provisions.

Reconcile TDS certificates (Form 16A) with Form 26AS and accounting records.

Follow up with clients for pending TDS certificates and resolve reconciliation differences.

Maintain accurate TDS receivable balances for timely tax credit claims.

Compile and maintain supporting documents required for invoice approvals including campaign reports media proofs vendor invoices and delivery documents.

Attach all necessary supporting documents to client invoices before submission.

Coordinate with internal departments to obtain complete documentation for smooth payment processing.

100% accuracy between Sales Orders and client invoices.

Invoice generation within 2448 hours of project milestone completion.

Zero invoice re issuance due to manual errors.

100% GST-compliant invoicing and reporting.

Reduction in Days Sales Outstanding (DSO).

Majority of receivables maintained within the 060 day aging bucket.

Daily completion of bank reconciliation with zero unexplained variances.

100% reconciliation of TDS receivables by financial year-end.

All invoices submitted with complete supporting documentation.

Timely collection of outstanding receivables and minimal overdue accounts.

Strong knowledge of Accounts Receivable processes and customer collections.

Working knowledge of GST TDS bank reconciliation and statutory compliance.

Hands-on experience with Zoho Books or similar accounting software.

Proficiency in Advanced Microsoft Excel (Pivot Tables VLOOKUP/XLOOKUP formulas MIS reporting).

Strong analytical problem-solving and reconciliation skills.

Excellent communication and follow-up abilities.

High attention to detail and commitment to accuracy.

Ability to manage multiple deadlines in a fast-paced environment.

(Mandatory)

CA Inter (Preferred)

3 years of experience in Accounts Receivable Billing and Collections.

Experience in advertising media marketing agencies or service-based organizations will be an added advantage.