Accounts Generalist & Trade Documentation Controller

This is a remote position.

 
 Job Description: Accounts Generalist & Trade Documentation Controller
 
 
 Role Overview
 
 
This combined role manages full-cycle daily accounting (Accounts Receivable and Accounts Payable) alongside critical international import/export compliance and logistics documentation. The ideal candidate ensures accurate multi-currency financial records while keeping cross-border supply chains moving smoothly without port delays. 

 
Key Responsibilities
1. Accounts Receivable (AR) & Revenue Tracking
 
 Multi-Currency Invoicing: Generate international sales invoices with exact currency details bank SWIFT codes and agreed Incoterms 2020 (e.g. FOB CIF DDP). 1 2
 
 
 Milestone Monitoring: Track and match incoming collections tied directly to shipping events such as Bill of Lading (BL) issuance shipping departures or port arrivals.
 
 
 Banking & LC Presentation: Prepare and present strict error-free documentation to international banks to secure swift payment releases under Letters of Credit (LC) and documentary collections.
 
 
 Cash Application: Reconcile incoming foreign wire funds isolating and recording realized or unrealized foreign exchange (FX) gains and losses.
 
 
 Credit Control: Review overseas customer credit limits and aging reports to flag financial risks before cargo is released or shipped.
 
 
 
 
2. Accounts Payable (AP) & Landed Costing
 
 Trade 3-Way Matching: Verify overseas supplier invoices against original Purchase Orders (PO) Packing Lists and physical receiving logs.
 
 
 Landed Cost Allocation: Calculate and track exact landed costs by allocating freight customs duties port handling fees and marine insurance directly to inventory value.
 
 
 Supplier Disbursements: Execute overseas vendor payments utilizing telegraphic transfers (TT) open accounts or bank trust receipts.
 
 
 Logistics Auditing: Audit invoices from shipping lines freight forwarders and customs brokers to verify agreed contract rates and eliminate overcharges.
 
 
 Demurrage Mitigation: Fast-track the approval and payment of local port charges to prevent container storage fines and demurrage penalties.
 
 
 
 
3. Trade Documentation & Customs Compliance
 
 Customs Clearance: Prepare verify and submit essential shipping paperwork including Commercial Invoices Packing Lists Certificates of Origin and specialized regulatory permits.
 
 
 Regulatory Compliance: Maintain absolute compliance with regional customs laws tariff classifications (HS Codes) duty exemptions and international trade sanctions.
 
 
 Stakeholder Coordination: Act as the primary liaison between international banks global freight forwarders customs brokers and chambers of commerce for document legalization.
 
 
 Audit Readiness: Maintain a secure centralized digital and physical archiving system for all import/export shipping manifests customs declarations and tax records. 

 

Requirements

Qualifications & Requirements
 
 Education: Bachelors degree or Diploma in Accounting Finance International Business or Supply Chain Management.
 
 
 Experience: 3 to 5 years of dual experience handling AR/AP accounting and practical import/export documentation within a trading or manufacturing environment.
 
 
 Technical Skills: Proficiency in multi-currency accounting software (e.g. Zoho Books & Zoho inventory 
 
 
 Trade Knowledge: Deep understanding of Incoterms 2020 customs clearance workflows and banking instruments like Letters of Credit (LCs) and Bank Guarantees.