Accounts Executive — Zoho Books, GST & Import Accounting

JNB Bearings Pvt Ltd Chennai Mannady (near Mannady Metro) Full-time On-site MonSat 9:00 AM 6:00 PM Experience: 25 yearsper month Reports to: Director Finance (with our external CA firm)

JNB Bearings Pvt Ltd is the import and distribution arm behind the J&B brand of industrial bearings. We import directly from leading manufacturers and supply bearings pillow blocks V-belts and oil seals to stone crushers rice mills OEMs workshops and dealers across Tamil Nadu Andhra Pradesh Karnataka and Maharashtra.

Our finance function runs fully on the cloud Zoho Books Zoho Payroll Zoho Expense Zoho Inventory GST e-invoicing and e-way bills with written SOPs maker-checker approvals and monthly KPIs. We want an accountant who treats finance as the backbone of the business not a back-office chore.

Own the books of JNB Bearings end-to-end same-day accounting zero-error GST tight collections clean bank reconciliation accurate import landed cost and month-end close by the 5th.

1. Daily Accounting & Zoho Books Hygiene

• Post sales purchase journal debit/credit note and bank entries in Zoho Books the same day zero drafts or backlog at day close
• Verify GSTIN HSN tax rate and ledger on every invoice before saving; keep the chart of accounts and item master clean (no duplicates)

2. GST TDS & Statutory Compliance

• Generate e-invoices (IRN) and e-way bills correctly; handle cancellations and amendments within portal windows
• Weekly GSTR-2B vs purchase register reconciliation; vendor follow-up for missing ITC
• Prepare GSTR-1 (by 11th) and GSTR-3B (by 20th) data and file in coordination with our CA
• TDS deduction deposit by the 7th 26AS / deductee reconciliation and quarterly return support

3. Receivables & Credit Control

• Daily payment reminders same-day receipt application weekly AR ageing (030 / 3160 / 6190 / 90)
• Enforce customer credit limits no dispatch over limit without Director approval; escalate >60-day overdue with a recommended action

4. Payables & Vendor Management

• Post vendor bills within 24 hours; weekly payment schedule for approval; monthly vendor statement reconciliation
• Track MSME vendor payments within 45 days (Sec. 43B(h)); prevent duplicate invoices and unverified bank-detail changes

5. Bank Reconciliation & Cash

• Daily posting and weekly BRS across all current accounts (ICICI Kotak IOB); monthly BRS by the 3rd
• Daily cash & bank position to the Director by 6:00 PM; rolling 30-day cash-flow forecast every Monday

6. Import Accounting & Landed Cost

• Verify Bill of Entry against supplier invoice; account customs duty IGST on import ocean freight CHA and local freight separately
• Calculate landed cost per unit and update item cost in Zoho Books / Inventory; share GP impact with the Director
• Coordinate with our AD bank (ICICI trade account) for import remittances and BOE submission / IDPMS closure

7. Inventory Payroll MIS & Audit

• Monthly physical stock vs Zoho Inventory reconciliation with the warehouse team (variance <1%)
• Monthly payroll inputs in Zoho Payroll from Zoho People attendance; salary paid on the 7th; expense claims in Zoho Expense within 48 hours
• Weekly and monthly MIS (AR/AP ageing GST status bank balances expense and GP summary) by the 5th
• Keep every voucher attached in Zoho Books any record retrievable within 24 hours for auditors

• GSTR-1 / GSTR-3B: 100% accurate filed on time zero interest or late fee
• Zero accounting backlog older than 24 hours; month-end books closed by the 5th
• Bank reconciliation: all accounts by the 3rd; no unreconciled entry older than 3 working days
• Collections: 95% collected within credit terms; zero >30-day overdue without escalation
• 100% of import shipments with BOE posted and landed cost calculated within 3 working days
• Zero salary errors; expense claims processed within 48 hours; MIS delivered by the 5th

Full KRA / KPI / SOP framework is shared with shortlisted candidates and becomes your appraisal scorecard from day one.

Must-have

• / / MBA (Finance); CA Inter / CMA Inter (with experience) strongly preferred
• 25 years of hands-on accounting in a trading distribution or manufacturing business
• Practical GST work: GSTR-1 GSTR-3B GSTR-2B reconciliation e-invoice and e-way bill
• TDS bank reconciliation AR/AP and month-end closing done yourself not just observed
• Zoho Books or another cloud accounting tool; strong Excel / Google Sheets (VLOOKUP/XLOOKUP Pivot tables)
• Good English and Tamil communication for vendors customers bank and CA

Strong advantage

• Import accounting Bill of Entry customs duty landed cost foreign remittance
• Zoho Books / Zoho Inventory / Zoho Payroll hands-on experience; Tally Prime knowledge
• Inventory-heavy business with thousands of SKUs

• You only do data entry and rely on someone else for GST BRS or closing
• You are uncomfortable with deadlines checklists and being measured monthly
• You prefer manual registers over software and automation

• per month based on skill; higher for strong Zoho Books import accounting or CA/CMA Inter
• Annual KPI-linked increment; clear career path: Accounts Executive Senior Accountant Finance Manager Head of Finance
• Direct work with the Directors fast decisions no bureaucracy
• Zoho platform training and real exposure to import GST and inventory finance
• Half-day attendance flexibility for genuine emergencies; paid leave and festival holidays as per policy

CV screening 15-min phone screen 45-min practical accounting test (GST BRS landed cost Excel) Technical interview Director round Offer & digital joining via Zoho Sign. Shortlisted candidates are contacted within 5 working days.

Apply on this page with your CV and mention: total accounting experience GST returns handled personally (Yes/No) accounting software used (with years) import accounting exposure (Yes/No) current salary expected salary and notice period.

Email: Subject: Application Accounts Executive Your Name Years of Experience
HR (Call / WhatsApp): Landline: 044-

JNB Bearings Pvt Ltd is an equal opportunity employer. Every application is evaluated on merit and role fit.

Required Skills:

Zoho Books GST returns (GSTR-1 GSTR-3B) GSTR-2B reconciliation e-invoicing e-way bill TDS bank reconciliation AR/AP import accounting (Bill of Entry landed cost) stock reconciliation Excel Tamil & English

Required Education:

/ / MBA (Finance); CA Inter / CMA Inter preferred