Accounts Associate – AP & Payroll | Mumbai

Accounts Payable (AP) Management

Invoice Processing: Receive verify and process vendor invoices expense claims and

supporting documents as per company policies.

Accounting Entries: Record purchase expense payment and adjustment entries

accurately in Tally with correct ledgers cost centres tax treatment and narration.

Payment Processing: Prepare vendor payment details verify approvals and supporting

documents track payment status and maintain payment records accurately.

Vendor Coordination: Coordinate with vendors and internal teams for invoice

discrepancies approvals payment status debit notes credit notes and supporting

documents.

Audit Readiness: Maintain complete AP documentation reconciliations and schedules

required for statutory audit review and clearance.

Payroll Accounting & HR Coordination

Payroll Inputs: Coordinate with HR for attendance leave reimbursement salary revision

joining exit and deduction inputs through Keka and supporting records.

Payroll Accounting: Prepare and post salary reimbursement deduction provision

payment and related payroll entries in Tally accurately and on time.

Payroll Reconciliation: Reconcile payroll summaries employee ledgers statutory

deductions bank payment files and payroll-related provisions.

Statutory Payroll Compliance: Support monthly PF ESIC TDS professional tax and

other payroll-linked compliance calculations payments reconciliations and

documentation as applicable.

MIS Reporting & Reconciliations

Monthly MIS: Prepare monthly AP payroll expense vendor statutory and accounting

MIS reports for internal review.

Maintain trackers for vendor payments employee reimbursements payroll provisions

statutory payments and pending approvals.

Reconciliations: Perform vendor reconciliations employee advance and reimbursement

reconciliations payroll reconciliations bank reconciliations and ledger scrutiny.

Extract organise and analyse data from Tally Keka bank statements and internal

trackers for management reporting.

Prepare accurate schedules and supporting workings for month-end closure internal

review and audit requirements.

Accuracy & Insights: Use Excel/Google Sheets to validate data identify mismatches

summarise trends and highlight exceptions for timely action.

Support ad hoc accounts data requests audit queries and management presentations

with accurate and well-structured information.

Statutory Audit & Compliance Support

Audit Documentation:

Prepare and maintain AP payroll vendor employee statutory and general ledger

schedules required by statutory auditors.

Coordinate with internal teams to collect approvals invoices payroll records bank proofs

challans reconciliations and other audit evidence.

Respond to audit queries with accurate workings and supporting documents under

guidance from the Accounts/Finance lead.

Ensure AP and payroll documentation is complete up to the stage of obtaining clearance

from statutory auditors.

Compliance Coordination:

Support timely accounting and documentation for statutory payments payroll deductions

TDS-related workings and other compliance-linked schedules as applicable.

Support GST-related AP activities including vendor invoice GST verification input tax

credit support GST reconciliations return data preparation challans payments and audit

documentation as required.

Prepare and support monthly and annual TDS PF ESIC professional tax labour welfare

fund and labour law compliance returns challans reconciliations and supporting

documents within applicable due dates.

Coordinate with HR consultants and internal teams for labour law compliance records

employee statutory data inspection documents annual filings and audit-related

clarifications.

Maintain organised records to ensure easy retrieval during month-end closure internal

review statutory audit and management reporting.

General Accounting Tools & Process Discipline

Record routine accounting entries journal vouchers payment entries expense bookings

provisions and ledger adjustments in Tally.

Use Tally for accounting and payroll-related entries reports ledger scrutiny and

supporting schedules.

Use Keka for HR/payroll coordination payroll inputs employee records and related

payroll support activities.

Follow accounting SOPs maintain proper documentation and suggest improvements to

reduce errors rework and audit delays.

Qualifications :

Education & Experience

Commerce Graduate ( BBA or equivalent)

Experience using Tally is required; familiarity with Keka or similar HR/payroll tools will be

preferred

Working knowledge of TDS PF ESIC professional tax labour welfare fund labour law

compliance monthly and annual returns statutory payments challans and related

reconciliations will be an added advantage

Additional Information :

Required Qualifications

Good proficiency in Microsoft Excel or Google Sheets including data entry LOOKUP

pivot tables reconciliations and MIS preparation

Strong attention to detail and accuracy in accounting payroll data reconciliations and

documentation

Good written and verbal communication skills for vendor employee HR auditor and

internal team coordination

Ability to manage multiple tasks prioritise effectively and meet month-end payroll

payment and audit deadlines

Self-motivated with a disciplined process-oriented approach to ownership and follow-

through

Preferred Qualifications

Prior exposure to accounts payable vendor payments employee reimbursements payroll

accounting or general accounting processes

Experience working in a software SaaS IT product technology or service company

would be an added advantage

Hands-on experience with Tally in a professional environment

Familiarity with payroll HRMS tools Keka statutory payment documentation and audit

support activities

Working knowledge of GST from an accounts payable perspective including vendor

invoice GST checks input tax credit support GST reconciliations return data preparation

and GST payment documentation will be an added advantage

Remote Work :

No

Employment Type :

Full-time