Site Activation Specialist

Location: Athens Greece - Hybrid
Employment Type: Full-time

Job Overview

We are seeking a highly organized and detail-oriented Site Activation Specialist to coordinate site activation activities across assigned this role you will work under general supervision to ensure timely and compliant site start-up in alignment with local and international regulations SOPs and project goals.

You will collaborate closely with the Site Activation Manager (SAM) Project Management teams and cross-functional stakeholders to drive efficient study start-up processes from feasibility through activation and maintenance.

Key Responsibilities

• Perform feasibility site activation and maintenance activities for investigative sites in assigned studies

• Support site start-up processes in compliance with regulatory requirements SOPs and study-specific guidelines

• Prepare review and manage site documentation ensuring completeness consistency and accuracy

• Track and follow up on critical documents including:

  • Questionnaires

  • Confidential Disclosure Agreements (CDAs)

  • Regulatory and ethics submissions

  • Informed Consent Forms (ICFs)

  • Investigator Pack (IP) release documents

  • Contract Negotiations & Budgeting

• Communicate status updates and document completion to internal teams and stakeholders

• Distribute finalized regulatory and study documents to sites and project team members

• Maintain and update internal systems databases tracking tools timelines and project plans with accurate information

• Collaborate effectively with cross-functional departments to ensure project timelines are met

Qualifications

• Bachelors degree in Life Sciences or a related field

• Minimum of 4 years experience in a healthcare or clinical research environment (or equivalent combination of education training and experience)

• Strong understanding of clinical trial processes and site activation activities

• Ability to manage multiple tasks and timelines with attention to detail

• Proficient in working with internal systems tracking tools and documentation processes

• Strong organizational analytical and communication skills

What Were Looking For

• A proactive and collaborative team player who thrives in a dynamic environment

• An individual contributor who can work independently under general supervision

• Someone comfortable handling non-routine tasks and applying judgment within established procedures

• Problem-solver with the ability to analyze issues and drive resolution

What We Offer

• Competitive compensation and benefits

• Flexible working options (depending on location)

• Opportunities for professional growth and development

• A collaborative global and inclusive work environment