Assistant & PMO Coordinator (mfd) – Part-time

This role is to be filled on a part-time basis (20 hours/week).

Within Global Project & Launch Management we support smooth operations clear governance and reliable coordination in an international cross-functional environment. As Assistant & PMO Coordinator (m/f/d) you will support leadership and the team in day-to-day administrative and organizational matters and help ensure consistent PMO routines reporting and collaboration.

Your assignments:

• Provide administrative and organizational support for the Head of Global Project & Launch Management and the department.

• Coordinate calendars appointments and related arrangements.

• Organize meetings workshops department events and business trips.

• Support onboarding for new team members and temporary staff.

• Coordinate administrative processes such as purchase orders invoices and documentation.

• Support budget tracking and cost follow-up.

• Maintain templates records filing structures and departmental coordination.

• Support project-related administration including confidentiality agreements and documentation.

• Coordinate PMO reporting and governance activities.

• Organize project reviews and governance meetings including materials and minutes.

• Coordinate monthly reporting and distribute reports to senior management.

• Maintain SharePoint sites and Teams channels to support cross-functional collaboration.

Your profile:

• Completed vocational training in office management or a comparable field; a university degree is an advantage but not mandatory.

• Several years of professional experience in executive assistance team assistance project coordination or PMO support.

• Experience working with senior leaders in an international and cross-functional environment.

• Strong organizational and coordination skills combined with a structured and process-oriented way of working.

• High reliability accuracy discretion and a strong service mindset.

• Independent proactive and hands-on working approach.

• Very good skills in MS Office 365 especially Outlook PowerPoint Word Excel and Teams.

• Good knowledge of SAP as well as purchasing-related workflows and document management.

• Experience with SharePoint; knowledge of MS Visio and MS Copilot is an advantage.

• Fluent English language skills; German language skills are an advantage for the Bad Homburg location.