Real Estate Facility Manager

Position: Real Estate / Facility Manager

Department: Corporate Real Estate & Workplace Experience

Reports To: EMEA Real Estate & Workplace Manager

We are seeking a proactive and detail-oriented Real Estate & Facilities Manager to lead operations in our offices and labs. This role combines real estate management facilities oversight and workplace experience (WX) to support agile hybrid work environments and high-performing business sales and R&D teams. The position requires strong collaboration with internal and external stakeholders ensuring alignment with global Corporate Real Estate standards and delivering integrated tech-enabled people-first workplaces.

• Manage the full lease cycle: new contracts renewals relocations closures and site expansions.
• Oversee lease administration and fit-outs in partnership with Legal Finance and external consultants.
• Collect and analyze decision-framing data (occupancy spend-to-date benchmarking) and provide measurable metrics to guide success.
• Identify and communicate project risks prepare executive-level summaries and maintain proactive stakeholder communication.
• Lead day-to-day facilities operations for regional office and lab sites ensuring safety functionality and compliance.
• Manage vendor relationships for facilities lab services cleaning and maintenance.
• Drive space planning and optimization to support business growth and hybrid work models.
• Deliver Workplace Experience initiatives: smart workspace tools collaborative zones wellness features and consistent brand expression.
• Partner with IT HR Branding and Lab Operations for integrated workplace solutions and attending the work council meetings
• Develop accurate financial forecasting for the regional portfolio manage operational expenses and support capital planning.
• Monitor and advance sustainability goals including energy use in lab operations and green building practices.
• Ensure regulatory compliance in partnership with IT and Security standards.
• Ensure regulatory EHS compliance and Security standards.
• Supervise EHS documentation (e.g. emergency procedures mandatory assessments) and coordinate required trainings (first aid electrical safety evacuation).
• Support internal and external audits and maintain physical security compliance.
• Coordinate technical security systems (access control CCTV alarms) in compliance with corporate security guidelines and ISO 27001 standards.
• Support real estate and facilities integration during M&A including due diligence onboarding and site transition planning.
• Coordinate multiple and competing activities for efficient use of time and resources.

• Undergraduate degree in business real estate property management or related field.
• 10 years experience in corporate real estate or facilities management ideally in tech R&D or lab-based environments.
• Knowledge of facilities planning construction management and building infrastructure (HVAC safety systems utilities).
• Strong understanding of contracting negotiating and change management.
• Project coordination
• Familiarity with hybrid workplace models digital workplace tools and user-centered design.
• Knowledge of finance budgeting and cost control principles.
• Ability to manage tactical execution while maintaining strategic focus.
• Excellent communication skills in English (verbal and written).
• Proficiency in MS Project Excel Word PowerPoint and Outlook.
• Ability to travel regionally and globally up to 30% sometimes on short notice.

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