Executive Assistant (HF)

About the Role

We are looking for an experienced Executive Assistant to support Devoteams founders in their day-to-day activities.

As a trusted partner you will play a key role in ensuring the smooth running of the Executive Office. You will proactively manage priorities coordinate interactions with senior stakeholders and contribute to the efficiency of the Founders daily agenda in a fast-paced international environment.

Your Responsibilities

• Manage complex calendars scheduling meetings videoconferences interviews and appointments while handling competing priorities and last-minute changes
• Manage and prioritize emails and support the follow-up of key actions
• Organize domestic and international business travel
• Welcome and assist internal and external visitors to the Executive Office
• Coordinate internal meetings (Executive Committee Group financial meetings and other governance meetings) as well as external appointments including room bookings and logistics
• Act as the main point of contact for senior internal and external stakeholders including clients partners candidates and executives
• Prepare and manage expense reports and corporate card administration
• Provide occasional support to other Executive Committee members when needed
• Contribute to the organization and optimization of the Executive Office in collaboration with General Services

Qualifications :

You have at least 5 years of experience as an Executive Assistant supporting senior executives a CEO or a leadership team in a dynamic fast-paced environment.

You are recognized for your professionalism strong sense of priorities and ability to anticipate needs. You build trusted relationships with a wide range of stakeholders while handling sensitive information with the highest level of discretion.

What were looking for 

• Fluent French & English (spoken and written)
• Excellent organizational and prioritization skills
• Ability to manage multiple requests simultaneously while meeting deadlines
• Strong communication and interpersonal skills
• High level of discretion integrity and confidentiality
• Proactive mindset with the ability to anticipate needs and take initiative
• Flexibility adaptability and resilience in a demanding environment
• Strong attention to detail and a solution-oriented approach
• Team player with a positive attitude and excellent relationship-building skills
• Excellent command of digital tools particularly Google Workspace with a strong interest in digital technologies

Additional Information :

Devoteam Group is committed to equal opportunity merit-based career advancement for all employees and actively combats all forms of discrimination. We strongly believe that diversity drives creativity dynamism and excellence across our organization. All our positions are open to candidates with disabilities

Remote Work :

No

Employment Type :

Full-time