Executive Assistant (FM) Permanent contract

Approximately one-third of the role is dedicated to supporting the Group Director of Total Rewards and Talent Development within the People team.Key responsibilities include:

• Provide proactive executive support to the Group Director including calendar management expensemanagementand coordination of internal meetings in close collaboration with other Executive Assistants.

• Oversee the administrative budget of the Group HR team including purchase orders and invoice follow-up in coordination with Accounting Procurement and Controlling teams.

• Coordinate recurring team meetings (team meetings weekly connects HR calls one-to-one meetings etc.) ensuring effective schedulinglogisticsand follow-up.

• In coordination with the MDPeopleEurope organize People team events throughout the year (team dinners seminarsPeople Directorsmeetings etc.) and support the onboarding of new HR team members in Paris.

• Handle sensitive People-related information witha high levelof confidentiality and professionalism.

Approximately one-third of the role is dedicated to coordinatingHR ledeventsseminarsand key annual processes. Key responsibilities include:

• Coordinate scheduling and agenda management for major HR milestones involving senior leadership MBmembersand HR leadership teams (Talent Reviews Internal ReviewsPeoplemeetings and leadership events).

• Organizelogisticsfor seminars onboarding events training sessions Community Day and other internal events including venues accommodationtraveland catering.

• Coordinate with Workplace and other internal partners to ensure successful event delivery.

• Provide administrative support and follow-up for selected annual HR processes and initiatives.

Approximately one-third of the role is dedicated to supporting the Group Director of Concept Studio URWs in-house design team. Key responsibilities include:

• Provide proactive executive support to the Group Director including complex calendar management travel arrangements expensemanagementand coordination with internal and external stakeholders.

• Coordinate recurring team meetings (SteerCos roadmap reviews one-to-onemeetingsand cross-functional sessions) ensuring effective schedulinglogisticsand follow-up.

• Monitor the teams administrative budgetensuringaccuratetracking and reporting;prepareminorpurchaseorders;andcoordinatetravelcostscross-billingtoproject/otherdepartmentcost centers

• Organize team events throughout the year including seminars and team gatherings.

• AssistDirectorinmonitoringHR tasksfor theteamsuch asholidays tele-travailtalent reviews.

What can I expect from the recruitment process

Ouraim is to offer you a fast diversified process that will give you a 360 view of the Group enabling you to move forward in an enlightened way. Our ambition is to offer you a transparent and constructive process regardless of the outcome of the exchanges!

• Firstinterviewwith the recruiter

• Second interviewwith theGroupDirector ofTotal Rewards and Talent Development

• Third interview with theGroupDirector of Concept Studio

Our Benefits

• Competitive fixed salary paid over 13 months
• Annual bonus based on performance
• Profit-sharing and incentive schemes
• Betterway mobility program allowing you to choose the solution that best fits your needs:
  • 100% reimbursement of your Navigo pass or
  • 700 mobility allowance if you opt for electric transportation
• Access to our green mobility offering including an electric bike fleet
• Comprehensive health insurance with enhanced coverage (additional coverage included for 1)
• Life and disability insurance
• Meal voucher card and/or access to the company restaurant (serving 100% fresh seasonal products)
• 30 days of annual leave
• Continuous learning opportunities through our URW Academy
• One mandatory volunteering day per year for all employees with a choice of four initiatives delivering meaningful social and/or environmental impact

We are committed to supporting working parents through a dedicated parental policy including:

• Partnership with Babilou providing access to childcare facilities and parental coaching services
• Option to return on a 4-day workweek schedule while receiving 100% pay during the first month after returning from parental leave
• A paid day off for your childs first day of school
• Between 6 and 12 days of paid leave per year to care for a sick child depending on your situation.

What matters to us

What counts for us is to welcome committedand passionatepersonalities capable of instilling positive energy around them and ready to grow within a major international group.We offer our employees a collaborative innovativesuccess-oriented culture that creates unique opportunities for development.We strive for excellence and our culture encourages autonomyinnovationand collective intelligence.

Ifyourelooking for intellectually stimulating and empowering assignments that promote teamwork and daily challengesdonthesitate to apply!

Unibail-Rodamco-Westfield promotes equality of opportunity as well as diversity of profileexperienceand skills.We believe that diversity playsan important rolein the success of our business and are committed to creating an environment that respects values celebrates and makes themost ofindividual differences. As a signatory to the Diversity Charter Unibail-Rodamco-Westfield is committed to evaluating eachnew application without discriminationon the basis ofdisability age gender origin religion sexualorientationor any other characteristic protected by law.