Executive Assistant (FHNB)

Provide high-level operational and administrative support to Global Publishing leadership ensuring seamless day-to-day operations effective coordination across teams and optimized executive efficiency. Act as a trusted business partner facilitating communication planning and organizational effectiveness across a fast-paced international environment. 

Key Responsibilities : 

• Manage complex executive calendars scheduling priorities and meeting logistics across multiple time zones (Europe/Asia/USA).  
• Coordinate domestic and international business travel including bookings itineraries approvals and travel-related issue resolution.  
• Organize leadership meetings workshops off-sites team events and company gatherings from planning through execution. 
• Support department operations through budget tracking expense management procurement requests and administrative processes. 
• Act as a key liaison between leadership internal stakeholders and external partners to ensure efficient communication and follow-up.  
• Anticipate business needs prioritize requests and proactively resolve operational challenges.  
• Maintain strict confidentiality while handling sensitive business information and executive matters.  
• Contribute to continuous improvement initiatives and help drive effective ways of working across the department. 

Qualifications :

• Proven experience supporting senior leaders in a complex international organization. 
• Strong organizational planning and prioritization skills. 
• Fluent in English and French 
• Excellent stakeholder management and communication abilities. 
• Experience coordinating travel meetings events and operational activities. 
• High level of discretion and professionalism. 
• Ability to work independently while managing multiple priorities.  
• Advanced knowledge of Microsoft 365 and collaboration tools.  

Additional Information :

Ubisofts perks

Profit Sharing yearly company saving plan. 25 paid time off 12 additional paid days off. 50% of your transportation pass is paid by the company lunch vouchers (9/day) healthcare for you and your family and lots of Ubisoft additional perks.
Maternity leaves of 20 weeks paternity/co-parental leaves of 7 weeks.
Our office is located in Saint Mandé (Metro line 1 Saint Mandé station). Gym available in the building.

Recruitment process

30 minutes : phone call with a Recruiter
60 minutes : interview with the SVP Marketing Services Media & Player Experience.
60 minutes : interview with the SVP Corporate Partnerships.

Additional Information

Ubisoft offers the same job opportunities to all without any distinction of gender ethnicity religion sexual orientation social status disability or age. Ubisoft ensures the development of an inclusive work environment which mirrors the diversity of our gamers community.

Remote Work :

No

Employment Type :

Full-time