Project Assistant FRESHWAY Project

Project Admin and operational support

• Support project staff in operational planning and coordination to ensure smooth implementation of project activities.
• Maintain Coordinate with FRESHWAY technical and management staff to prepare and submit procurement requests vehicle requests service requests and other operational requirements through the SAP system.
• Monitor and follow up on procurement and service requests to ensure timely processing delivery and compliance with organizational procedures.
• Facilitate travel arrangements including flight bookings accommodation and transportation for project staff partners and consultants ensuring adherence to SNV travel policies.
• Ensure all required supporting documents (invoices receipts contracts travel documents etc.) are properly compiled and submitted to the finance department to support timely and accurate payment processing.
• Provide administrative and logistical support for national and regional project activities workshops meetings and events including venue coordination participant communication material preparation and on-site support.
• Support effective communication with internal departments (Procurement Finance HR and Operations) to facilitate efficient service delivery.
• Perform additional administrative and operational duties as assigned by the Project Manager.
• Drafting Terms of Reference (TORs) for project activities in collaboration with project staff.
• Preparing justification memos for contract extensions and other internal communications.

Logistics and event coordination

• Coordinate logistical arrangements for trainings workshops meetings and official events organized under the FRESHWAY project.
• Arrange transportation accommodation meeting facilities and necessary materials for participants and staff.
• Ensure logistical plans are implemented efficiently and in accordance with project timelines and organizational standards.
• Provide on-site logistical and administrative support during events when required.
• Facilitate and prepare DSA payments for participants during project events workshops and trainings.

Issue handling and operational support

• Serve as a focal point for administrative and operational inquiries related to procurement logistics travel and general project administration.
• Respond to staff inquiries in a timely and professional manner ensuring compliance with organizational procedures and service standards.
• Identify operational challenges and escalate issues through appropriate channels to ensure timely resolution.

Data management and documentation

• Maintain accurate and organized filing systems for procurement logistics travel and administrative documents in both physical and electronic formats.
• Ensure proper documentation and record keeping in compliance with SNV policies and audit requirements.
• Enter update and monitor administrative and operational data using organizational systems such as SAP and internal databases.
• Track service delivery progress and report any inconsistencies or delays to relevant supervisors.
• Support preparation of administrative and operational reports as required.

Qualifications :

• Minimum BA degree in business management and administration management or related fields.
• At least 2-3 years of experience in general administration operations and management working for an INGO in a development context
• Good communication skills in English both written and spoken with excellent reporting facilitation and presentation skills.
• Pro-active and solution driven.
• Good organizational and coordination skills with attention to detail.
• Ability to manage multiple tasks and prioritise workload effectively.
• Strong interpersonal skills and ability to work collaboratively in a team environment.
• Good understanding of administrative and operational procedures.
• Proficiency in Microsoft Office applications including Excel Word Outlook and other relevant systems.
• High level of integrity and professionalism.

Additional Information :

Additional Information

Contract Type: National

Expected start date: September 12026

Duty Station:  Addis Ababa Ethiopia

Contract Duration: The contract is for one year with the possibility of extension based on performance and budget availability.

How to Apply
If you believe that your credentials meet the outlined profile we invite you to apply by uploading your CV and a letter of motivation before/on the 16th of July 2026. Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality. 
If we see that your experience and skills match the requirements of the position we will contact you to advise on the next steps in the recruitment process.

Working at SNV  
SNV offers a challenging work environment opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit form and contribute to an internal and global network of experts.

At SNV inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status religion ethnic origin gender sexual orientation and more.

Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for both national and International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation sexual abuse or sexual harassment) the Statement of Conduct. This Statement of Conduct adopts the definitions used in the Scheme. 

SNV is an equal opportunities employer and female candidates are encouraged to apply.

We do not appreciate third-party mediation based on this advertisement.

Remote Work :

No

Employment Type :

Full-time