Accounting Operations Projects Coordinator

Were looking for an Accounting Operations Projects Coordinator in our Tallinn office! Wise is growing fast and our Accounting Operations teams (AP AR and Payments) need change delivered in a way thats scalable controlled and adoptable.

In this role youll coordinate the operations side of a portfolio of improvement projects. We have implementation teams to build/configure solutions your job is to make sure the operational reality is captured correctly and that changes land well in the teams: clear processes ready people tested changes and audit-ready documentation.

Youll work closely with AP/AR/Payments teams implementation/delivery partners (e.g. Product/Engineering/Systems teams) and process/control owners to ensure changes are workable controlled and adopted.

Heres how youll be contributing to the Accounting Operations team:

• Own Accounting Operations delivery & coordination: Be the day-to-day Accounting Operations delivery coordinator for multiple parallel AP/AR/Payments initiatives; represent operational teams as the main point of contact for implementation partners and bring structure and delivery hygiene (scope timelines dependencies decision logs risks/blockers).
• Support leadership prioritization: Provide clear structure data-backed recommendations and input for prioritization of the improvement backlog based on impact risk and capacity (prioritization decisions sit with leadership).
• Turning change into something teams can run: Translate operational needs into clear requirements and workable process designs (including handoffs and exception paths); drive and maintain documentation like SOPs process maps RACIs and checklists.
• Coordinate UAT & adoption: Manage Accounting Operations-side UAT (test approach cases evidence sign-offs and go/no-go readiness) while coordinating training comms rollout support and hypercare routines so teams adopt changes confidently.
• Keeping us controlled and audit-ready: Partner with process/control owners to ensure changes meet control expectations (approvals audit trails SoD evidence retention) support tracking of agreed actions from testing/incidents and help embed practical right-first-time controls that dont break the flow of work.
• Measuring improvements: Help define and track operational KPIs (e.g. cycle time exceptions reconciliation breaks backlog health) and coordinate post-implementation reviews with Accounting Operations teams to see if we got the outcome whats next and what can be reused.

Qualifications :

• Youre placed in Tallinn and have a right to work here (we wont be able to support with relocation and visas for this role).
• Youve experience in Accounting Operations and/or Accounting Operations project coordination (AP/AR/Payments experience strongly beneficial) - youve at least 2 years of experience in this area.
• You have demonstrable project management experience with a proven track record of executing or coordinating projects end-to-end.
• You have strong delivery fundamentals: planning prioritisation support dependency management and stakeholder management.
• You have a proven ability to document and standardise processes (SOPs workflows checklists)
• You have a practical understanding of operational risk/internal controls (approvals audit trails SoD evidence) and how to translate them into day-to-day workflows.
• Youve experience coordinating UAT with clear test cases evidence and sign-off expectations
• You have experience in project management methodologies.
• You have clear written communication you can turn messy input into a plan teams can follow
• Youre comfortable working with data in spreadsheets to support prioritisation tracking and impact measurement.

If youre interested in the position please apply by submitting your CV in English by the 30th of June EOD.

Additional Information :

For everyone everywhere. Were people building money without borders  without judgement or prejudice too. We believe teams are strongest when they are diverse equitable and inclusive.

Were proud to have a truly international team and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected empowered to contribute towards our mission and able to progress in their careers.

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Remote Work :

No

Employment Type :

Full-time