Paralegal & Administrative Agent Blu EV

Job Description

We are seeking a reliable and well-organized Paralegal & Administrative Agent with approximately 3-5 years of experience to support the companys day-to-day administrative operations while acting as the central coordination point for all legal requests. The role focuses on request intake coordination follow-up documentation and execution tracking across departments without drafting legal documents.

• Receive and register legal requests from internal departments (Commercial Operations Finance Technical etc.)
• Ensure requests are complete and clarify requirements with internal stakeholders when needed
• Coordinate all legal inquiries and documentation with external legal advisors
• Track each legal matter from initiation through review approval signature and execution
• Follow up with legal advisors and internal teams to ensure timely progress and closure
• Maintain clear trackers status updates and records of all legal requests

• Handle day-to-day administrative tasks for the company
• Manage incoming and outgoing correspondence and document filing
• Organize company records licenses registrations and official documents
• Coordinate signatures notarization and document legalization when required
• Schedule meetings prepare agendas take minutes and follow up on action items
• Support travel arrangements office supplies vendors invoices and basic procurement
• Assist management with reports presentations and administrative coordination

• Maintain organized digital and physical filing systems
• Ensure proper document version control and archiving
• Manage confidentiality and access to sensitive documents
• Maintain contract and legal document repositories

• Bachelors degree in Law Business Administration or a related field
• Minimum 3-5 years of experience in legal administration paralegal coordination or corporate administration
• Experience dealing with external law firms advisors or regulators is a strong plus
• Prior exposure to multi-department coordination is preferred

• Strong organizational coordination and follow-up skills
• Excellent written and verbal communication skills
• High attention to detail and process discipline
• Ability to manage multiple requests simultaneously
• Professional handling of confidential information
• Proficient in Microsoft Office (Word Excel Outlook); experience with trackers or ERP systems is a plus