Advisor, Facilities Management

Principal Responsibilities:

• Responsible for maintaining the day-to-day facilities operations including cleaning office boys pantry pest control stationary security and reception services.
• Monitor facilities and security services providers ensure the performance and quality of the service delivered in accordance with the contract SOW.
• Ordering and maintaining office supplies inventory management.
• Contracts Management include reviewing the terms and conditions follow up on the renewal process in a timely manner maintaining accurate records of all contracts for annual leases and service providers.
• Review all invoices and process all the payments related to the vendors.
• Preparing reports and tracking the facility and projects budget.
• Handle all events related operations including but not limited to event planning & set-up catering giveaways supplies either inside or outside the office.
• Creating purchase orders using ERP system and submitting expense reports.
• Handle the onboarding process for RSA new vendors in Egypt Saudi Arabia & Dubai.
• Issuing and distributing the ID cards to the new joiners.
• Procuring and distributing the welcome kit for the new joiners.
• Acting as the corporate account delegate with the telecom operator handing all the SIM cards issuance management review monthly invoice and handle the payment process.
• Handling travel arrangements including flights booking and hotel reservations.
• Handling the employees and management daily operational requests.
• Providing the necessary support in HS

Skills:

• Proficiency in MS Office & ERP systems.
• Strong vendor management and organizational skills.
• Ability to multitask and manage multiple requests from different stakeholders at the same time.
• Excellent communication skills in both English and Arabic.
• Solid understanding of contract management and experience in overseeing vendor performance and ensuring service quality.

Education & Experience:

• Bachelors degree in business administration hospitality facilities management or a related field.
• Minimum 3-5 years of experience in facilities management & workplace operations.

RSA is committed to the principle of equal employment opportunity for all employees and applicants for employment and to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color and any other category protected by applicable country law.

If you need a reasonable accommodation during the application process please contact the RSA Talent Acquisition Team at . RSA and its approved consultants will never ask you for a fee to process or consider your application for a career with RSA. RSA reserves the right to amend or withdraw any job posting at any time including prior to the advertised closing date.

Required Experience:

Unclear Seniority