UN Women Executive Assistant Bogotá Colombia FTA Local G5

Organizational Context:

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development human rights humanitarian action and peace and security.

UN Women in Colombia in accordance with national priorities and international instruments for the protection of womens human rights mainly the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW) works to achieve substantive equality between men and women in all aspects of life focusing on strengthening the leadership and political and economic empowerment of women and their right to a life free of violence both in the context of conflict and outside this as bases for a stable and sustainable this way UN Women supports national efforts to make women beneficiaries and main actors in the sustainable development and construction of peace democracy and security in this context UN Women works to ensure that the 2030 Agenda and the Sustainable Development Goals (SDGs) become a reality for women and girls promoting their equal participation in all areas of life. The rights of women and girls are firmly reflected in this agenda through a specific goal on gender equality and empowerment as well as through the strong mainstreaming of a gender perspective across the targets and indicators of the other Sustainable Development Goals (SDGs) in the means of implementation and in global partnerships for this way for the first time gender equality is central to development across its three dimensions: economic social and environmental.

The agenda therefore addresses various structural issues related to gender equality including the elimination of all forms of violence against women and girls the eradication of discriminatory laws against women and womens full and meaningful participation in this regard UN Women supports national and local efforts to ensure that women are beneficiaries and protagonists of democracy peace and sustainable development in Colombia.

Reporting to Country Representative the Executive Assistant is responsible for providing a variety of executive administrative support to the UN Women Country Representative/Deputy Representative maintaining full confidentiality in all aspects of assignment and in close coordination with the office management and personnel for managing the efficient flow of information and communications to ensure expeditious dissemination of information timely action and compliance with established deadlines.

Key Functions and Accountabilities:

1. Provide executive support to the UN Women Country Representative:

• Manage the UN Women Country Representatives calendar and schedule of appointments and meetings;
• Arrange travel and hotel accommodations for the UN Women Country Representative;
• Answer and screen calls for the Country Representative with tact and discretion;
• Maintain roster of Country Office contacts.

2. Provide administrative support to the UN Women Country Representative:

• Provide administrative support for meetings events and workshops;
• Organize and attend meetings prepare minutes and summaries;
• Assemble briefing materials and prepare PowerPoint presentations for the Country Representative for meetings missions and other key events.

3. Provide effective communication and information management support to the Country Representatives Office:

• Facilitate flow of information and communication between the UN Women Country Representatives Office and other units within or outside of UN Women;
• Review prioritize and route correspondence to and from the UN Women Country Representative Office; take proactive follow-up action and keep the Country Representative informed;
• Respond to and/or direct inquiries to appropriate units for timely action/response;
• Draft routine correspondence and interoffice circulars;
• Maintain and organize up to date files for easy access and retrieval. Ensure safekeeping of confidential materials.

4. Provide support to the Country Representative Offices external relations activities:

• Facilitate the Country Representatives interaction with various external partners through written verbal and electronic communication and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
• Meet and greet officials/visitors;
• Ensure protocol matters receive high ranking visitors/officials coordinate logistical arrangements related to visits.

5. Contribute to knowledge building and knowledge sharing:

• Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs;
• Build and share knowledge and experience related to administrative and operations support.

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Womens Core Values and Competencies:

COMPETENCIES:

• Ability to manage data/schedule documents correspondence reports and maintain protocol and information flow;
• Good knowledge of administrative rules and regulations;
• Ability to perform work of confidential nature;
• Ability to create edit and present information in clear format using appropriate IT functionality;
• Ability to administer administrative processes.

Recruitment Qualifications:

Education and Certification:

• Completion of secondary education required.
• Bachelors degree in business administration or public administration is an asset.

Experience:

• At least 5 years of progressively responsible experience with administrative secretarial or programme experience;
• Experience in the use of computer applications and software packages such as Microsoft Office and web-based management systems; is required;
• Experience in the use of a modern web-based ERP System preferably Oracle Cloud is desirable.

Languages:

• Fluency in Spanish and English is required;
• Knowledge of another official UN language is desirable (French Arabic Chinese Russian or Spanish).

IMPORTANT NOTES:

Incomplete applications or applications received after the closing date will not be considered.

Only candidates who are shortlisted (at least the three highest-scoring candidates) will be contacted for an interview if applicable.

Diversity and Inclusion:

At UN Women we are committed to creating a diverse and inclusive environment based on mutual respect. UN Women recruits employs trains compensates and promotes individuals without discrimination on the basis of race religion color sex gender identity sexual orientation age disability national origin or any other status protected by law. All employment decisions are based on qualifications competence integrity and the needs of the organization.

If you require any reasonable accommodation to participate in the recruitment and selection process please include this information in your application.

UN Women has a zero-tolerance policy towards conduct that is incompatible with the purposes and objectives of the United Nations and UN Women including sexual exploitation and abuse sexual harassment abuse of authority and discrimination. Selected candidates will be required to comply with UN Womens policies and procedures and the standards of conduct expected of personnel of the organization and will therefore be subject to rigorous reference and background checks. Background checks will include verification of academic credentials and employment history. Selected candidates may be required to provide additional information to facilitate the background check.

Applications from individuals belonging to minority groups indigenous groups or populations and persons with disabilities are particularly encouraged.

All applications will be treated with the strictest confidentiality.