Financial Operations Controller |
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Job Summary
Position: Financial Operations Controller - Systems Specialist
Location: Remote - Open to candidates in South Africa and Latin America
Working hours: 9am - 5pm EST
We are seeking a Financial Operations Controller to manage our financial systems infrastructure and daily accounting operations. Youll be the financial systems expert ensuring seamless financial operations across our 25000 colony enterprise.
About Us
We control the entire honey supply chain from hive to shelf. Our operations span multiple states with 25000 colonies state-of-the-art processing facilities and products on major retailer shelves. Were expanding through acquisitions and need financial systems excellence to support growth.
The Opportunity
Systems ownership: Lead QuickBooks Ramp ADP and financial reporting systems
Immediate impact: Optimize financial workflows for rapidly growing agricultural business
Technology focus: Implement and improve financial technology stack
Career growth: Build expertise in agricultural finance and business systems
What Youll Do
QuickBooks Excellence (30%)
Serve as company QuickBooks expert and system administrator
Manage chart of accounts financial setup and multi-location configurations
Handle complex agricultural accounting including inventory COGS and seasonal adjustments
Generate monthly financial statements and management reports
Troubleshoot QuickBooks issues and train other users
Implement QuickBooks best practices and workflow improvements
Accounts Payable & Ramp Platform (25%)
Manage all accounts payable processing and vendor payments
Serve as Ramp platform administrator and expert user
Set up automated AP workflows and approval processes
Handle expense management credit card reconciliation and vendor onboarding
Generate AP reports and cash flow analysis
Optimize payment terms and vendor relationships
Payroll & ADP Administration (20%)
Manage ADP payroll system for multi-state workforce
Transfer hours from Homebase time tracking system to ADP for payroll processing
Process weekly payroll for field and facility employees
Handle benefits administration and compliance
Manage seasonal workforce scaling and contractor payments
Ensure compliance with state wage and labor laws
Generate payroll reports and labor cost analysis
Financial Reporting & Analysis (15%)
Prepare monthly financial packages and KPI dashboards
Lead budgeting and forecasting processes
Analyze operational costs and identify efficiency opportunities
Create custom reports for different business segments
Support audit and tax preparation activities
Maintain financial documentation and controls
Systems Integration & Process Improvement (10%)
Integrate financial systems for seamless data flow
Develop automated reporting and workflow processes
Support M&A integration and new location setups
Train team members on financial systems and procedures
Research and recommend new financial technology solutions
What Were Looking For
Required Qualifications:
Bachelors degree in Accounting Finance or related field
3-5 years hands-on QuickBooks experience (QuickBooks certification preferred)
Proven experience with Ramp or similar expense management platforms
ADP payroll system experience (Workforce Now preferred)
Strong Excel skills including pivot tables VLOOKUP and financial modeling
Experience with multi-location accounting and inventory management
Knowledge of GAAP and financial statement preparation
Preferred Qualifications:
QuickBooks ProAdvisor certification
Experience with agricultural or seasonal business accounting
Ramp platform certification or advanced training
ADP certification for payroll and HR systems
Experience with financial system integrations
Knowledge of food production or manufacturing accounting
Experience supporting audit and tax preparation
Essential Skills:
Technical expertise: Deep knowledge of accounting software and financial systems
Problem-solving: Ability to troubleshoot system issues and optimize workflows
Detail-oriented: High accuracy in financial data management and reporting
Communication: Translate complex financial data for operational teams
Process improvement: Identify and implement efficiency improvements
Adaptability: Comfortable with evolving technology and growing business needs
Work Environment
100% Remote position - Must have reliable internet connection
US Business Hours: Must be available during EST business hours (9 AM - 5 PM)
Collaboration: Work directly with President and operations teams via Slack Zoom and email
Systems focus: Company provides access to all necessary financial software and cloud based systems
Growth environment: Expanding company with increasing system complexity
Key Performance Metrics
Youll be measured on:
QuickBooks data accuracy and month-end close speed
Accounts payable processing efficiency and vendor satisfaction
Payroll accuracy and compliance metrics
Financial reporting timeliness and quality
System uptime and user satisfaction
Process improvement initiatives implemented
Why Join Our Team
Lead financial systems for authentic American agricultural operation
Work with cutting-edge financial technology stack
Direct impact on growing companys operational efficiency
Build expertise in agricultural finance and business systems
Supportive team environment with opportunities for advancement
Modern technology and professional development support
To move forward successfully share the following to :
- A short cover letter as requested by our client:
- Explaining why you would be a strong fit for the role. Use this as an opportunity to pitch yourself directly to the client by highlighting your relevant experience achievements and motivation for applying.
- Specify your QuickBooks experience and share your certifications
- Share examples of financial systems improvements youve implemented
- Share your experience with Ramp ADP or similar platforms
- Share your time zone and availability for US EST business hours
- Include the reasons for leaving your last 3 roles and share your long-term career plans. We value long-term commitment and want to ensure a stable mutually beneficial working relationship going forward.
- What is your current and expected monthly salary in USD
- What is your notice period
- An updated CV. Ensure it highlights your key skills and experience you have relevant to the role.
- A video introduction link where you introduce yourself and summarize your experience and key achievements. You dont need to mention the specific role you are applying forkeep it general by highlighting your background expertise and what you can bring to your next role. Use Google Drive and ensure that the link is unrestricted public and does not expire. Ensure your full name or contact details are not visible on this public link.
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