Sr Staff Assistant Sales & Mktng Admin Support

Introduction

Provide comprehensive sales operations and executive support for China field teams. Serve as the coordination hub across account teams legal commercial operations government affairs and global product functions ensuring customer readiness compliance effective meetings and smooth execution.

Key Responsibilities

• Manage the end-to-end NDA lifecycle for China Sales accounts partnering with Legal and NDA PMO to ensure timely execution and compliance clearance.

• Coordinate customer compliance screening and validate required documentation prior to NDA release.

• Support Account Managers and End Market Managers with account setup screening CRM coordination and internal alignment.

• Maintain the China customer master list including ownership priorities opportunity status and risk indicators.

• Monitor sales system notifications (e.g. NDA approvals contracts PRF RMA ECN) and coordinate follow-ups across teams.

• Plan and execute executive product line and EM visits to China including agendas schedules logistics and multi-city itineraries.

• Schedule and manage complex meetings across China US and EMEA time zones ensuring clear communication and alignment.

• Act as a key communication bridge between China Sales leadership executives and global stakeholders.

• Support China Leader: key team action items scheduling expense reports meeting coordination travel arrangement

Cross-Functional Collaboration

Partner closely with corporate functions to support sales execution and events:

• Marketing:Execute China marketing events (customer events seminars roadshows exhibitions executive briefings); coordinate vendors budgets logistics and follow-up; support WeChatadministration.

• Facilities:Support office renovation and workspace optimization projects.

• Finance:Assist with budget coordination and cost tracking for sales and marketing activities.

• HR:Coordinate onboarding visit-related logistics and team engagement activities

• Legal:Support contracts compliance and customer screening activities.

• IT & Procurement:Coordinate system access meeting support and vendor engagement.

• Government Affairs:Support coordination with government and external associations.

• Officeadmin: Daily office operations including 3rd party vendor supervision (e.g. front desk management housekeeping and office safeguarding)Officeadministrative purchases including supplies equipment and vendor coordination and China Audit if needed

Qualifications & Competencies

• Proven experience managing complex multi-stakeholder operations or sales support workflows

• Min 10 years experience in similar role

• Strong coordination and communication skills across China and global teams

• High attention to detail compliance and documentation accuracy

• Ability to manage multiple priorities in a fast-paced environment

• Structured execution-focused and proactive working style

• Fluent business communication in English and Chinese

• Proficient with Microsoft office & familiar with sales process and tools relating to forecast sales tracking and funnel management