Payroll Specialist Shanghai

As an international architectural firm UNS is active in the broadest fields of architecture. Our project portfolio covers every aspect of architecture ranging from small to large-scale projects research and theory. The atmosphere within each of our offices is international multidisciplinary design-oriented and ambitious but also open non-hierarchical team-based and friendly with attention to personal well-being knowledge development and career planning.

We are currently looking for aPayroll Specialistto join our team responsible for payroll operations across our Shanghai and Hong Kong offices. The ideal candidate should have solid experience in multi-jurisdictional payroll processing with advanced Excel models a strong understanding of local labour laws and tax regulations in both regions and a high level of accuracy confidentiality and compliance.

Key Responsibilities

• Monthly Payroll Processing:collect validate and consolidate all monthly payroll inputs from involved teams using structured Excel templates

• Excel-Based Calculations:maintain complex payroll calculation sheets to compute gross-to-net salaries final payments bonuses and leave pay. Ensure zero-error output for gross-to-net validation and payslip generation

• Social Insurance & Housing Fund:manage monthly declarations and payments for social insurance and housing fund for local employees. Handle enrollment termination and annual base adjustment processes related to compensation

• MPF / Cross-Border Schemes (if applicable):coordinate MPF contributions for Hong Kong-based staff ensuring timely remittance and compliance with respective ordinances

• Individual Income Tax (IIT):calculate monthly IIT for local employees and expatriates including the handling of special tax schemes (e.g. tax equalization non-taxable fringe benefits annual bonus preferential tax policy). Prepare and reconcile annual IIT filing data

• Expatriate Payroll & Tax Scheme:support the administration of expatriate compensation packages; apply tax treaty benefits split-payroll considerations and hypothetical tax calculations as directed

• Leave Management:maintain the leave tracking master file in Excel; validate leave balances monitor accruals and process paid/unpaid leave deductions accurately in payroll

• External Agency Coordination:act as daily contact for the outsourced providers. Provide complete and clean data files verify calculations and obtain the final payroll report

• Payslip Distribution:ensure accurate and timely distribution of electronic payslips and handle all Tier-1 employee questions regarding tax deductions social insurance or net pay discrepancies

• Compliance & Filing:maintain meticulous digital records. Support internal and external audits by providing payroll data and reconciliation schedules. Stay updated on changes to local labour tax and social insurance laws

• Perform ad hoc duties as assigned to support HR and finance operations across the two offices

Requirements

• Bachelors degree in Accounting Finance HR or related field

• 3-5 years of hands-on payroll experience ideally within a multinational company environment

• Proven experience processing both Chinese local and expatriate payroll is a strong advantage

• Solid working knowledge of Shanghai social insurance housing fund and PRC IIT laws

• Sound knowledge of Hong Kong Employment Ordinance MPF regulations

• Advanced Excel Mastery (a must):demonstrable expertise in VLOOKUP/XLOOKUP INDEX-MATCH pivot tables and data validation to manage thousands of records without error

• Zero-error mindset with extreme attention to numerical detail and a commitment to data confidentiality

• High proficiency in payroll software and Microsoft Excel (pivot tables VLOOKUP etc.)

• Ability to handle sensitive and confidential information with discretion and integrity

• Excellent organizational and time management skills with the ability to meet strict monthly deadlines

• Good command of English and Chinese both written and spoken

• Prior experience in a multinational or professional services environment is a plus

Contact
Working conditions are according to local legislation in Shanghai. Benefits are consistent within UNS Shanghai office. Applications consisting of a short motivation letter C.V. and relevant certificates can be sent digitally (PDF max. 10MB) to Feely Pan at.

What we offer

• You will work on high-profile challenging global projects

• You will be part of an innovative dynamic professional and academic work environment

• Your experience is highly valued but your innovation and proactivity matter most

• You will work in an ambitious collaborative and socially responsible international team across all levels

• You will learn through exploration and grow your knowledge continuously