NS Secretary

JOB DESCRIPTION

Title & Function: Admin./Invoice

JD Code:

Responsibility & Authority:

Report to: Department Manager

Working Place: Shanghai Office

Scope of activities:

1. Facilitate internal project-related requests accurately and in a timely manner.
2. Support in Project Accounting cleanup effort.
3. Ensure the quality of receivable transaction processing

4. Handle and resolve questions or issues received through communication channels.

5. Provide timely and accurate customer service to internal and external customers according to the agreed performance indicators.

6. Report system issues to ensure timely resolution

7. Assist with new initiatives and projects as needed.

This role is to support Project Accounting and SM2 functions as follows

• Issue and dispatch invoices.
• Improve the familiarization with Guide B for the various jobs containing different survey/audit/inspection codes and other procedures/instructions as well as new products.
• Monitor and participate in the process of invoice collection.
• Regularize FYF setting vs points performed in SM2.
• Providing explanations and services to the clients if inquiry and further upgrading.
• Filling the corresponding into ship/company file.
• Comply with the requirements of the HSE management system.
• Any other tasks assigned by N1.