Associate, Real Estate, China Executive Assistant

Location:Shanghai

Job Function:Real Estate

Job Type:Permanent

Req ID:17333

GIC is one of the worlds largest sovereign wealth funds. With over 2000 employees across 11 locations around the world we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the worlds industry leaders. As a leading global long-term investor we Work at the Point of Impact for Singapores financial future and the communities we invest in worldwide.

Real Estate
The Real Estate (RE) arm of GIC invests in real estate and real estate-related assets outside of Singapore and has one of the largest and broadest real estate portfolios amongst all institutions.

Our real estate assets cover over 40 countries and span multiple property sectors including traditional office retail residential industrial and hospitality; and newer economy sectors such as data centres life sciences and healthcare properties. We invest across the real estate capital structure in equity senior and junior debt. Through active asset management GIC further generates income and enhances the market value of its assets through tenant management market positioning leasing and capital improvements.

We are looking for an Executive Assistant in our Shanghai Real Estate team.

What will you do as an Executive Assistant
Schedule and arrange meetings with internal and external counterparties responding promptly to last-minute requests changes and cancellations across email phone and instant-messaging channels
Arranging business trips which include booking of flights accommodation and coordinating travel itineraries
Undertaking administrative duties which include administering claims managing office and pantry supplies handling domestic/international courier filing/printing/scanning documents and other standard administrative matters
Organizing team departmental social events and engagement initiatives including vendor sourcing and management
Providing back-up coverage to the other administrative assistants
Prepare and co-ordinate signing of documents by senior team members
Cooperate and coordinate with global offices
When required serve as the first point of contact at the Shanghai office reception greeting visitors clients and vendors and ensuring a professional front-desk experience

What qualifications or skills should you possess in this role
Ability to use the standard suite of Microsoft tools is a pre-requisite
Proven experience as an administrative assistant providing comprehensive secretarial and administrative support to a team of professionals
Strong interpersonal capabilities and good verbal and written communication skills
A collaborative and a dynamic team player
Demonstrates maturity and professionalism in managing relationships and handling challenging situations
Highly organized and detail-oriented with effective time management skills to prioritize and meet engagement deadlines
Ability to prioritize multitask and thrive in a hectic fast paced global work environment
Proactive flexible and willing to learn and grow beyond the job description
Professional fluency in both English and Mandarin (spoken and written) to support local and cross-border communication

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious agile and diverse teams - be empowered to push boundaries and pursue innovative ideas share your views and be heard. Be anchored on our PRIME Values: Prudence Respect Integrity Merit and Excellence which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC our offices are vibrant hubs for ideation professional growth and interpersonal connection. At the same time we believe that flexibility allows us to do our best work and be our best selves. Thus our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer

GIC is an equal opportunity employer and we value diversity. We do not discriminate based on race religion color national origin sex gender gender expression sexual orientation age marital status veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment.

Please emailat any point of the application or interview process if adjustments need to be made due to a disability.

Learn More

Learn more about our Real Estate Department here: Experience:

IC