WOPX Associate Coordinator

• Facilities Operations: Ensures the office space is well maintained cleaned and organized.

• Hospitality Services: Ensuring that kitchens and refreshment areas are fully stocked and in good operational order. Provide guests with food and beverage when required.

• Meetings & Events: Assist with logistical elements of the organisation of meetings and events such as liaising with vendors food and beverage set up room set up ensuring a smooth experience for hosts and guests.

• Visitor Management: Greet and welcome visitors ensuring that they are invited and checked in through various systems

• Administration: Ensure phone calls are answered promptly and open sort and distribute mail when authorised.

• Filing & Records Management: Ensure that records are filed correctly and promptly in appropriate systems and locations.

• Real Estate: Liaise with local building management and other vendors to arrange troubleshooting of problems with physical spaces.

• Sustainability: Implement sustainability initiatives in the office under direction. Track and report on sustainability metrics and compliance with environmental regulations under direction.

• Budget Management: Maintains records of spend against allocated regional budget.

• Executive Support: On an as needs basis complete tasks for senior leaders including expense processes calendar management and email inbox management.

• Logistics: Arrange for package collection and distribution complete the physical movement of documents and or people to required locations and parties for stamping and or signing.

Customer service

Tech-savvy

Ability to complete physical labor (lifting and moving)

Problem-solver

Execution mindset