Vice President, Finance and Administration

President / CEO

Salary will be based on Experience $130k

(Regular interaction with Board of Directors and Ownership)

The Vice President Finance and Administration is a senior executive responsible for the overall financial stewardship administrative leadership and regulatory compliance of a multi-entity cross-border manufacturing organization. As a member of the executive leadership team the VP provides strategic direction and oversight for finance accounting payroll compliance and administrative functions ensuring the organizations financial strength operational discipline and long-term sustainability.

This role oversees financial operations for multiple U.S. and Canadian legal entities all subject to external audits and serves as a key advisor to the CEO and executive team on financial strategy capital planning risk management and enterprise performance. The VP also leads cross-border payroll and compliance for over 100 employees across multiple U.S. states and Canadian provinces while maintaining strong governance controls and audit readiness.

Key Responsibilities

• Serve as a strategic business partner to the CEO and executive leadership team contributing to enterprise-wide planning and decision-making.
• Develop and lead the companys financial strategy aligning capital allocation investment priorities and risk management with business objectives.
• Provide financial insight and analysis to support growth initiatives operational excellence and profitability improvement.
• Present financial performance forecasts and strategic analysis to the Board of Directors and ownership as required.

• Provide executive oversight of accounting financial reporting and internal control functions across all U.S. and Canadian entities.
• Ensure consistent accounting policies strong governance and effective internal controls across the organization.
• Maintain compliance with applicable accounting standards and regulatory requirements in all jurisdictions of operation.
• Ensure the integrity accuracy and timeliness of financial information at the enterprise level.

• Act as the executive lead for all external audits ensuring effective coordination issue resolution and timely completion.
• Oversee tax strategy and compliance in collaboration with external advisors covering U.S. federal state local and Canadian federal and provincial requirements.
• Manage senior-level relationships with external auditors banks lenders insurers and professional advisors.
• Support financing activities banking relationships and covenant compliance as applicable.

• Provide executive oversight of U.S. and Canadian payroll operations for over 100 employees across multiple states and provinces.
• Ensure compliance with employment standards payroll tax regulations and statutory reporting requirements in all jurisdictions.
• Oversee benefits administration and related financial obligations in coordination with HR leadership or external providers.
• Ensure appropriate policies controls and risk mitigation practices related to payroll and employee administration.

• Provide executive sponsorship and governance for the financial use of the SYSPRO ERP system.
• Ensure ERP and financial systems support accurate reporting operational visibility and scalable growth.
• Champion continuous improvement process standardization and automation across finance and administrative functions.
• Partner with operations and IT leadership to strengthen data integrity controls and system effectiveness.

• Lead enterprise-level financial risk management including regulatory operational and compliance risks across jurisdictions.
• Monitor regulatory and legislative changes in the U.S. and Canada and assess impacts on business operations and financial strategy.