Staffing Representative

Union: Non-Union
New or Replacement Position: New
Number of Vacancies: 1
Site: Toronto Rehab & West Park 
Department: Staffing Offices
Reports to: Program Services Manager
Salary Range: $23.14 - $28.92 per hour
Hours: 16 hours a week
Shift: Day/Evening rotation Saturdays/Sundays every other weekend Statutory Holidays 6am - 2pm or 2pm - 10pm
Status: Permanent  Part Time
Closing Date: June 18 2026

Position Summary

As integral member of the Toronto Rehabilitation Institute Staffing Resource Team the Staffing Representative ensures the efficient operation of the staffing program by managing scheduling administration and team communication.

Duties

• Key responsibilities include ensure equitable shift distribution among nursing staff and Personal Support Workers (PSWs) across inpatient units
• Strategically deploying Staffing Resource Team resource staff to fill coverage gaps.
• Beyond scheduling the role involves providing essential clerical reception and administrative support for the Staffing Office which includes utilizing spreadsheet and database software to compile and track operational data.
• Coordinates seamlessly with hospital personnel delivers training and orientation to onboarding team members and undertakes cross-functional responsibilities as required to support the departments overall success.

Qualifications :

• Completion of Grade 12 or a recognized equivalent required.
• Minimum of two (2) years of related office/clerical experience required.
• Previous experience working within a healthcare facility is preferred.
• Strong experience in a Microsoft Office/Windows environment with a required working knowledge of computer databases spreadsheets and word-processing.
• Fast and accurate word processing/typing skills of at least 60 w.p.m. required.
• Exceptional organizational time-management and problem-solving skills required.
• Strong interpersonal written and verbal communication skills required.
• Proven ability to work independently perform duties in a self-directed manner and thrive under pressure.
• Working knowledge of general office practices procedures and standards preferred.
• Demonstrated ability to work effectively both independently and as a collaborative team player preferred.
• Prior experience in staff scheduling is considered a strong asset.
• Working knowledge of collective agreements as they relate to staffing and scheduling is an asset.
• Familiarity with medical terminology is an asset.

Additional Information :

Why join UHN 

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN. 

• Competitive offer packages 
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP  access to Transit and UHN shuttle service
• A flexible work environment 
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Part-time