Specialist, Cash Flow & Invoicing

Bells AI Fabric program is a transformational national initiative focused on building a secure high-performance coast-to-coast compute platform to enable the next generation of AI innovation and reinforce Canadas leadership in Sovereign AI. Bell is seeking a Specialist Cash Flow & Invoicing - Data Centre Infrastructure to support operational invoice governance across its data centre construction portfolio. Reporting to the Senior Manager Cost Control (CP3) this CP2 Specialist role is responsible for reviewing validating and tracking invoice packages received from the General Contractor and related construction delivery partners. This is not a finance accounting customer billing revenue or P&L role. The successful candidate will perform detailed reviews of large and complex invoice packages to ensure charges are accurate properly supported contractually aligned and ready for cost control review and payment processing.

Invoice Review

• Review General Contractor invoice packages for accuracy completeness contractual alignment and required supporting documentation.
• Validate invoice submissions against schedules of values progress claims approved changes purchase orders subcontractor backup timesheets and other evidence.
• Confirm invoiced amounts align to approved scope contract terms payment milestones PO values and approved change orders.
• Identify missing duplicate unsupported inconsistent or incorrectly billed items and maintain review notes exceptions actions and resolution status.

Cash Flow Tracking & Invoice Forecast Support

• Maintain visibility into upcoming submitted reviewed disputed approved and pending invoices.
• Support cash flow outlooks by tracking invoice timing payment timing status blockers and review progress.
• Coordinate with Cost Control to reflect invoice timing and amounts in project cost tracking and cash flow views.
• Flag cash flow risks from delayed submissions incomplete backup disputed charges unresolved comments or pending approvals.

Contract PO & Change Alignment

• Review invoices against contract values PO values approved changes allowances contingencies and provisional sums.
• Ensure invoices do not exceed approved contractual or PO limits without appropriate escalation.
• Track invoice impacts tied to approved changes and ensure backup is available and traceable.
• Work with Procurement Contract Management Cost Control Project Delivery and the General Contractor to resolve commercial discrepancies.

Invoice Exceptions & Discrepancy Management

• Identify and document discrepancies including overbilling duplicate billing unsupported costs incorrect rates missing backup misaligned claims and out-of-scope charges.
• Maintain an exception log tracking owner date raised required action status resolution and final disposition.
• Follow up with internal stakeholders and the General Contractor to resolve invoice issues in a timely structured manner.
• Escalate material or unresolved issues and support consistent invoice review checklists standards and repeatable practices.

Documentation Controls & Audit Readiness

• Maintain organized searchable records of invoices backup review notes approvals rejections revisions and final outcomes.
• Ensure invoice documentation is complete governed and audit-ready.
• Support consistent invoice review practices in line with program controls.
• Identify recurring issues and process improvements to improve invoice quality consistency and turnaround.

Stakeholder Coordination

• • Work closely with the Senior Manager Cost Control to support invoice validation and cost visibility.
  • Coordinate with Procurement Contract Management Project Delivery Construction Management Finance Operations Accounts Payable and the General Contractor.
  • Provide clear invoice status updates and clarify documentation requirements review expectations and required follow-up actions.
  • Act as a coordination point for General Contractor invoice review while financial reporting accounting P&L and funding decisions remain outside scope.

• 3-5 years of experience in invoice review project controls construction administration contract administration procurement support cost administration or large capital project delivery.
• Experience reviewing complex vendor contractor or construction invoice packages.
• Strong attention to detail and ability to review high-volume documentation accurately.
• Ability to validate invoice submissions against contracts purchase orders change orders schedules of values and supporting documentation.
• Strong organizational skills with the ability to manage trackers logs review comments and follow-up actions.
• Proficiency with Excel and invoice tracking tools.
• Ability to work with cross-functional teams including project delivery procurement contract management cost control finance operations accounts payable and external contractors.
• Strong written and verbal communication skills with the ability to document issues clearly and professionally.

• Experience supporting data centre infrastructure construction telecom industrial or mission-critical capital programs.
• Familiarity with General Contractor invoice packages progress claims schedules of values construction contracts and change order processes.
• Exposure to project controls systems ERP systems procurement systems document management platforms or construction management tools.
• Experience working in audit-sensitive or governance-focused project environments.
• Knowledge of invoice review controls approval workflows and documentation best practices.

• Exceptional attention to detail and review discipline.
• Ability to review large and complex invoice packages.
• Strong documentation tracking and follow-through.
• Structured problem-solving and issue resolution.
• Strong understanding of invoice backup and commercial documentation.
• Ability to identify discrepancies and escalate appropriately.
• Clear and professional communication.
• Cross-functional collaboration and ownership mindset.
• Comfort operating in a fast-paced capital project environment.