Service Billing Administrator

J.L. Refrigeration Inc. is recognized as one of the leading Supermarket Refrigeration companies in the GTA (Greater Toronto) and surrounding areas. Our mission is to consistently offer our customers superior quality service each and every time.J.L. Refrigeration Inc. is seeking an organized and detail-oriented Service Billing Administrator to support our Service position is responsible for the accurate and timely administration and billing of service work orders from completion through final processing. The successful candidate will review calculate tally and prepare service work orders for billing ensure all required information and supporting documentation is complete and process invoices and work orders through various customer position will also assist with job cost tracking and reporting helping ensure labor materials subcontractor costs and other job-related expenses are accurately captured and role requires strong attention to detail accuracy organization and the ability to manage multiple priorities and deadlines in a fast-paced service ResponsibilitiesService Work Orders & BillingReview completed service work orders for accuracy and and calculate labor materials parts and other applicable service service work orders for billing and labor hours rates purchase orders parts pricing and supporting missing or incomplete information and follow up with the appropriate team and submit invoices and supporting documentation through various customer billing customer-specific billing requirements and procedures are billing deadlines and outstanding work orders to ensure timely rejected returned or incomplete submissions and coordinate corrections as Cost TrackingAssist with tracking costs associated with service work orders projects and larger service and track labor hours material and parts costs subcontractor expenses and other job-related costs are accurately assigned to the appropriate work order or job costs against quoted budgeted or expected costs where missing costs discrepancies or unusual variances and bring them forward for management with preparing job cost summaries and monitor the financial progress of ongoing jobs and ensure costs are being captured in a timely accurate supporting records for job costing and future Records & AdministrationMaintain accurate electronic and/or paper filing systems for work orders invoices job costs and supporting with record keeping document organization and with Service Coordinators technicians the Parts Department and other team members to resolve with general office administration and other administrative duties as maintain organized and efficient administrative processes within the Service & SkillsStrong attention to detail and commitment to organizational and time-management numerical skills and comfort working with calculations and financial to manage a high volume of work orders and multiple computer skills including Microsoft Office particularly to learn and work within multiple customer portals and software written and verbal communication to investigate discrepancies and follow through until they are organized and able to work independently as well as part of a experience in service administration billing invoicing job costing accounts receivable or a similar administrative position is an within the HVAC refrigeration construction or service industry is an Location & ScheduleThis is a full-time in-office position based at our Scarborough : Monday to Friday 8:00 a.m. to 4:30 Attributes for SuccessThe ideal candidate is meticulous organized dependable and deadline-driven. They take ownership of their work and understand that accurate billing job costing and documentation are essential to the financial performance of the Service are comfortable working with numbers investigating discrepancies following up on missing information and ensuring that each work order or job is properly documented costed billed and compensation package including health & dental benefits as per job you are interested in applying for the position of Service Coordinator please submit your resume by email to

Required Experience:

Unclear Seniority