EXECUTIVE ADMINISTRATIVE SUPPORT (Weighting 70%)

• Provide comprehensive administrative support to the CEO and members of the Executive Team.
• Proactively manage executive calendars contacts priorities and meeting scheduling using Outlook and other productivity tools.
• Prepare format and design professional correspondence reports presentations and briefing material using Microsoft Word Excel and PowerPoint.
• Coordinate logistics for executive board and senior leadership meetings.
• Preparate agendas materials minutes and follow-up action tracking of strategic meetings and initiatives.
• Draft edit and manage internal and external communications on behalf of executive leadership with a high degree of professionalism and discretion.
• Maintain secure electronic and physical filing systems for confidential and sensitive information.
• Support executive KPI tracking leadership meeting rhythms and preparation of board and governance-related materials.
• Support the arrangement of travel of executive team members as required.
• Prepare and reconcile executive expense reports and manage corporate credit card documentation.
• Support the day-to-day administration and coordination of executive office operations events and internal communications.
• Act as a key liaison between the Executive Office and internal departments to ensure effective communication alignment and follow-through.
• Provide backup for and liaise with the Office Administrator as required.

EVENT COORDINATION (Weighting 30%)

• Support and advance company initiatives that promote employee engagement connection and organizational pride.
• Partner with executive leadership HR and internal stakeholders to plan coordinate and execute corporate events leadership meetings and company-wide initiatives.
• Lead the coordination of internal and external events including employee recognition programs customer appreciation events trade shows conferences and social activities.
• Manage event logistics from planning through execution including scheduling vendor coordination materials preparation and post-event feedback and follow-up.
• Support internal communication and engagement initiatives by assisting with content preparation presentations and promotional materials.
• Coordinate the development updating and distribution of corporate presentations and branded materials in support of leadership and organizational initiatives.
• Assist with data gathering reporting and KPI tracking related to engagement initiatives and executive priorities.
• Support survey design data collection and analysis to inform employee feedback engagement strategies and continuous improvement efforts.

• Post-secondary education in Business Administration or related field preferred.
• Minimum of 5 years of experience in an executive or senior administrative assistant role.
• Experience with internal and/or external event planning and coordination
• High proficiency in Microsoft Office Suite especially Excel Outlook SharepointWord and PowerPoint.
• Strong organizational and time management skills with high attention to detail.
• Excellent written and verbal communication skills across all levels of the organization.
• Professional team-oriented approach with a commitment to confidentiality and integrity.
• ERP system (i.e. SAP Concur or Microsoft Dynamics) experience is considered an asset.
• Typing speed of 50 WPM.