Senior Administrative Assistant (12-Month Contract)

At CAAT were passionate about what we do. And it shows!

Here youll find a cultural spark in everything we do from the way we partner with members and employers to the way we work collaborate and grow. It doesnt just feel different at CAAT. It is different. Were one of the fastest-growing pensions in the country for a reason. We challenge the status quo making a real impact on the hundreds of employers we serve from education institutions to major corporations and household brands. And were just getting started. Driven by core values and a shared purpose were fierce champions for better retirement security known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit wed love you to be a part of it.

About the Role:

We are seeking a Senior Administrative Assistant to provide high-level administration and coordination support to the Senior Vice President and the broader team.

The incumbent will ensure efficient workflow management support the delivery of Board of Trustees and senior leader reporting maintain knowledge repositories and act as a liaison between internal and external stakeholders.

As the Newest Member of our Team Youll:

• Provide administrative scheduling and coordination support to the Senior Vice President ensuring smooth execution of departmental priorities and deliverables.
• Serve as a key point of contact between the Senior Vice President internal teams senior leaders and external stakeholders facilitating clear communication and timely follow-up on business priorities.
• Manage complex calendars meetings and scheduling requirements for senior leadership including coordinating internal and external stakeholders across multiple departments.
• Prepare agendas presentations and supporting materials for meetings; take meeting minutes and ensure a timely follow-up on any action items
• Support the preparation review and coordination of confidential reports and documentations.
• Manage expense reporting approvals and submissions to Finance and coordinate travel and training for the leadership team.
• Perform other related tasks in support of the successful operations of the department as required.
  

To Succeed You Bring:

• A minimum of five (5) years of experience providing administrative support to senior leaders within a fast-paced environment.
• Post-secondary education in a related field.
• Proficiency is Microsoft 365 and the ability to learn and adopt new and emerging technologies.
• Superior organization skills with the ability to anticipate needs manage competing priorities and proactively resolve issues.
• Excellent written and verbal communication skills and a strong attention to detail.
• Demonstrated professionalism discretion and the ability to navigate sensitive or confidential information.
• The ability to build trusted relationships with senior leaders and work collaboratively with others.
• Experience in the pension sector is an asset.

The target hiring salary for this position is $63700.00-$74900.00. Placement within our salary range will be based on factors such as internal equity market conditions and the candidates experience skills and qualifications relevant to the role.

At CAAT we believe innovation passion and purpose are ingredients for a great work environment. Were incredibly proud of our people and the remarkable impact they have as catalysts for change. Were committed to attracting and keeping great talent which means competitive compensation exceptional benefits and an environment where people can grow and thrive. When you work with CAAT youll enjoy:

• Opportunities to Build a Better You: We never stand still. As we grow so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.

• Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical mental and financial wellness. From flexible work arrangements comprehensive benefits to wellness incentives and a defined benefit pension plan we have you covered.

• A Place to Collaborate and Win: Weve built a lively environment where creativity and open communication thrive. Its why were consistently recognized as one of Canadas Most Admired Corporate Cultures one of Greater Torontos Top Employers and one of the Best Places to Work.

• Work that Truly Matters. Youre giving Canadians the opportunity for better retirement security and organizations the chance to do more.
  

If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being then CAAT could be the right fit for you. Start your journey with us today. Apply now.

Learn more about us by visiting artificial intelligence tools are used to screen assess or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.

Diversity Equity Inclusion and Belonging (DEIB):

DEIB at CAAT means we respect and value the broadest range of experiences geographies gender ethnicities backgrounds and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best professional authentic selves to work.

CAAT Pension Plan is an equal opportunity employer and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities if requested. Should any applicant require accommodation through the application processes please contact us at or call Human Resources at for assistance.

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