RQ11450 Information Management Specialist Senior

Responsibilities:

• Provide expert knowledge of information management best practices approaches and trends as it relates to structured and unstructured information in support of Ministry and Cluster clients.
  
• Thorough knowledge of the information lifecycle to provide practical information analysis expertise and advice.
  

General Skills:

Experience in:

• assessing and conducting business analyses to establish information management needs pertaining to different domains of information management (i.e. recordkeeping access and privacy etc.)
  
• developing business cases pertaining to information management;
  
• leading and/or coordinating information management-related initiatives;
  
• providing advice guidance and support for information management-related initiatives;
  
• developing document management protocols guidelines and best practices (e.g. business rules naming conventions version control document labelling etc.);
  
• developing business and records classification schemes using functional classification;
  
• assessing metadata requirements and developing metadata schema standards and management protocols;
  
• assessing training and awareness needs developing curricula and communications plans and delivering training pertaining to information management awareness concepts and principles to diverse audiences;
  
• providing routine advice and guidance on information management concepts and principles
  
• identifying Information Security and Privacy Classification requirements and their implementation in unstructured data applications;
  
• collaborating with business analysts business architects business intelligence specialists data architects data conversion specialists database administrators information architects project managers training specialists web specialists and any other individuals as required;
  
• relationship management between ministry clients and the OPS I&IT organization;
  
• supporting business and information architecture in defining information management needs and priorities;
  
• participating in information management-related committees working groups etc.;
  
• developing and tracking information management performance measures;
  
• research and analysis skills as they pertain to information management-related environmental/jurisdictional scans business and information architecture legislation and policy documentation business process mapping maturity assessments etc.;
  
• planning and implementation of information management strategic goals and priorities;
  
• able to lead or support the development of a privacy impact assessment (PIA)
  
• Knowledge of and experience in applying recognized national and international standards in recordkeeping and information management;
  
• Knowledge of methodologies standards and principles of function-based classification of information;
  
• Knowledge of controlled vocabularies including taxonomies and thesauri;
  
• A team player with a track record for meeting deadlines.
  

Desirable Skills:

• Experience in developing business and records classification schemes using functional classification
  
• Knowledge of Enterprise Content Management/Records and Document Management solutions
  

Experience and Skill Set Requirements

Information Management Expertise (40%)

• Demonstrates knowledge of information management information governance records management records retention disposition and information lifecycle management.
  
• Demonstrates knowledge of information architecture metadata management taxonomy development classification structures and content management practices.
  
• Demonstrates knowledge of information management best practices standards methodologies and emerging trends related to structured and unstructured information.
  
• Demonstrates experience supporting information management modernization digitization and records conversion initiatives.
  
• Demonstrates experience conducting information inventories records assessments information classification and data quality improvement activities.
  
• Demonstrates knowledge of information governance requirements privacy legislation (FIPPA) accessibility requirements (AODA) and applicable OPS standards.
  

Technical and Analytical Skills (30%)

• Demonstrates experience analyzing business requirements and translating them into information management solutions.
  
• Demonstrates experience developing information management frameworks metadata models classification schemes retention schedules and governance processes.
  
• Demonstrates experience supporting digitization migration and modernization of legacy records documents and repositories.
  
• Demonstrates ability to assess information management risks identify gaps and recommend improvements.
  
• Demonstrates experience working with document management records management case management enterprise content management or related information management solutions.
  

Communication and Stakeholder Management Skills (25%)

• Demonstrates strong verbal and written communication skills.
  
• Demonstrates experience facilitating workshops interviews and discussions with business stakeholders and Subject Matter Experts (SMEs).
  
• Demonstrates ability to prepare information management strategies reports recommendations guidance materials and business documentation.
  
• Demonstrates ability to communicate information management concepts to technical and non-technical audiences.
  
• Demonstrates ability to collaborate effectively with project teams business stakeholders records management specialists business analysts and technical resources.
  

Public Sector Experience (5%)

• Demonstrates experience working within public-sector information management and governance environments.
  
• Demonstrates knowledge of OPS policies privacy requirements accessibility requirements records management standards and information governance practices.
  
• Demonstrates experience supporting information management digitization modernization records management or digital transformation initiatives in government or broader public-sector organizations.
  

Must Have:

• Demonstrates knowledge of information architecture metadata management taxonomy development classification structures and content management practices.
  
• Demonstrates experience supporting digitization migration and modernization of legacy records documents and repositories.