RQ00775 Project Control Officer Junior for Emergency Services

The purpose of this request is to acquire a contingent Project Control Officer to support Emergency Services implementation teams with scheduling meeting coordination documentation reporting materials action tracking and follow-up across multiple workstreams. The role will act as a central coordination point to help keep information organized current accessible and actionable for project managers implementation leads internal partners and stakeholders.

Responsibilities:

• Coordinate calendars meetings working groups agendas materials minutes decisions and follow-up actions for Emergency Services implementation teams.
  
• Schedule and organize recurring and ad hoc meetings ensuring participants have the information materials and context needed to participate effectively.
  
• Prepare and maintain meeting records action item lists decision logs status materials briefing notes presentations correspondence and other documentation.
  
• Maintain document repositories trackers templates and shared workspaces so information is accurate organized appropriately labelled and easy to locate.
  
• Gather updates from team members review information for completeness and consistency and follow up to clarify missing details or next steps.
  
• Use judgment and critical thinking to identify scheduling conflicts documentation gaps unclear accountabilities overdue items or issues requiring attention.
  
• Coordinate information flow across Emergency Services workstreams internal partners and stakeholders to support clear communication and timely follow-up.
  
• Support project managers and implementation leads with risk registers routine reporting document preparation meeting follow-up and coordination of requests.
  
• Provide administrative support for budgeting invoice tracking expense processing procurement follow-up and related coordination activities as required.
  

Desired Skills:

• Post-secondary education in business administration project coordination health administration or a related field; equivalent education and experience may be considered.
  
• Working knowledge of basic project coordination concepts including timelines roles actions decisions risks issues and status reporting.
  
• Experience using project coordination or project management tools such as MS Project MS Planner or similar platforms.
  
• Experience supporting health system implementation or multi-workstream project environments.
  

Required Skills & Experience:

• Experience providing executive administrative or project coordination support in a professional environment with multiple stakeholders and competing priorities.
  
• Strong scheduling coordination organization prioritization time management communication critical thinking and follow-through skills including the ability to identify gaps clarify next steps and manage competing requests.
  
• Proficiency with Outlook Word Excel PowerPoint SharePoint Teams and related collaboration platforms; experience with MS Project MS Planner or similar tools is an asset.
  
• Strong written and verbal communication skills with the ability to prepare clear notes summaries briefing materials presentations correspondence and documentation.
  
• Demonstrated ability to coordinate calendars meetings agendas materials minutes decisions action items and follow-up across multiple workstreams.
  

Deliverables Include:

• Coordinate meeting schedules agendas materials minutes decision records and follow-up action logs for Emergency Services implementation teams.
  
• Current and well-organized project documentation including action item lists decision logs status materials briefing notes presentations correspondence trackers templates repositories and shared workspaces.
  
• Consolidate workstream updates that identify progress gaps risks issues decisions required and next steps to support timely reporting and communication.
  
• Routine project coordination support materials including risk register updates status reporting inputs meeting follow-up summaries and request-tracking documentation.
  

Must Haves:

• Experience providing executive administrative or project coordination support in a professional environment with multiple stakeholders and competing priorities.
  
• Strong scheduling coordination organization prioritization time management communication critical thinking and follow-through skills including the ability to identify gaps clarify next steps and manage competing requests.
  
• Proficiency with Outlook Word Excel PowerPoint SharePoint Teams and related collaboration platforms; experience with MS Project MS Planner or similar tools is an asset.
  
• Strong written and verbal communication skills with the ability to prepare clear notes summaries briefing materials presentations correspondence and documentation.