Research and Outreach Project Coordinator

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This is a part-time term position at 20% FTE (7 hours per week) with possibility of extension. Salary indicated above will be prorated accordingly.

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary

The Research and Outreach Project Coordinator is a temporary part-time position providing administrative communications and event support forQueer Trans Centre for Radical Praxis a VPRI funded UBC-based interdisciplinary research cluster. The Cluster Leads are: Jasbir Puar and Ervin Malakaj. The cluster seeks to bring UBC students and scholars as well as local community members together to share research insights related to the centres theme. Our main projects include hosting the interdisciplinary salon series public speakers artists in residence and workshops for cluster members (some of which are open to the public).

Major responsibilities include: maintaining and monitoring timelines milestones and budgets; creating and updating contact lists and program calendars; coordinating travel and hospitality; organizing cluster meetings; generating emails letters and project newsletter updating and maintaining project website; liaising with cluster members graduate Research Assistants and associated researchers; assisting with financial accounting; and supporting communications between partners faculties and institutions.

The Research and Outreach Project Coordinator reports directly to the cluster co-leads. Liaises closely with members of the Research Cluster team. Works with all faculty cluster members the GRSJ Administrator or program assistant. Communicates with a variety of UBC departments and units faculty staff students and various internal stakeholders across campus. Liaises with external partners and researchers. May supervise Graduate Research Assistants and volunteers.

Work Performed
Provides administrative support to the Cluster Team in the planning and implementation of programs and events including lectures workshops symposia talks seminars exhibitions and social events;

• Responsible for maintaining and liaising with Cluster Team regarding contact lists event and program calendar timelines milestones and budgets;
• Schedules and organizes Cluster Team and related meetings including preparing and circulating agendas coordinating invites and taking and distributing minutes;

• Coordinates logistics for events receptions and other gatherings including arranging venues A/V requirements and catering;

• Coordinates travel arrangements for visiting researchers participants and speakers in consultation with Cluster leads and GRSJ staff;
• Updates project website and prepares and distributes promotional materials;
• Generates a variety of correspondence prepares reports;

• Communicates with project partners participants and the project team;
• Cooperates with staff students faculty guest curators artists and designers;
• Liaises with personnel from other University departments and other institutions;
• Assists with accounting invoicing and payments;
• Other related duties as required.

Consequence of Error

Work is performed within authorized prescribed limits and/or approved plans. The Project Coordinator exercises independent judgment in selecting and interpreting information and reconciling deviations from standards methods. Job tasks are governed generally by broad instructions objectives and policies usually involving frequently changing conditions and priorities. High level of tact and discretion is required in handling confidential and sensitive information and dealing with a wide range of internal and external contacts including artists guest curators visiting lecturers as well as other institutions businesses and diverse cultural groups. Errors in judgment could lead to inaccuracies in correspondence reports and records cause delays and could have a negative impact on cluster finances and projects as well as the reputation of the University.


Supervision Received

Receives direction from Queer Centre for Radical Praxis co-leads and other lead members of the Research Cluster team. Receives direction from the GRSJ Administrator regarding budget and personnel matters. Works under limited supervision and expected to perform most duties independently. Considerable initiative and decision making is expected within established policy and procedural guidelines.

Supervision Given
May provide supervision to undergraduate and graduate student employees.

Minimum Qualifications

• High School graduation plus one year of post-secondary education plus four years of related experience or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives including perspectives in conflict with ones own
• Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

• Training in office procedures and administrative practices. Post-secondary degree in a relevant discipline is preferred (sexuality studies gender studies etc.).
• Experience working in an arts research organization in a position with administrative program or event coordination responsibilities.
• Familiarity with UBC campus and financial systems is an asset.
• Knowledge of queer and trans studies.
• Outstanding and demonstrable written and verbal communication skills.
• Ability to compose correspondence emails assist with reports and presentations and other written materials using clear concise business English.
• Ability to create and maintain organized records and filing systems.
• Ability to maintain accuracy and attention to detail including while working under deadlines and with interruptions.
• Ability to work effectively independently with limited supervision and in a team environment.
• Ability to use MS Office (Word Excel PowerPoint) and Adobe Acrobat at an intermediate level.
• Ability to use Adobe software (Photoshop Illustrator InDesign Premiere) at a basic level.
• Ability to perform word processing at 55 words per minute.
• Ability to prioritize and work effectively under pressure to meet deadlines.
• Ability to effectively manage multiple tasks and priorities.
• Ability to develop and maintain cooperative and productive working relationships.
• Ability to deal with a diversity of people in a calm courteous and effective manner.
• Ability to exercise tact and discretion.
• Ability to analyze programs identify key information and issues and effectively resolve.
• Ability to understand and apply policies procedures and instructions.
• Ability to exercise sound judgment.
• Ability to operate the normal range of office equipment.
• Ability to work flexible hours when needed.
• Serving It Right certification is an asset.