Records Management Coordinator

Records Management Coordinator

Corporate Services - Clerks Division

Status: 1 Contract Full-Time Position Duration: 13 Months

Hiring Range: $75696 to $85159 per annum plus benefits

Work Mode: Hybrid* See below for more details.

Location: 3515 Wolfedale Road Mississauga

Hours of Work: 35 hours per week

The Role:

Reporting to the Manager Access to Information and Privacy the Records Management Coordinator will provide advice guidance and assistance to all Regional departments with respect to electronic and physical records management obligations and best practices.

What you will do in this role:

• Oversee and maintain the Regional Records Retention By-law
• Provide advice and guidance to Regional programs on records management obligations and best practices.
• Provide training to the Corporation on records management obligations and best practices
• Assist with the implementation administration and review of records and information management solutions including SharePoint and Microsoft 365.
• Assist Regional programs with records classification retention disposition and records lifecycle management activities.
• Coordinate and execute electronic and physical records destructions.
• Support the operation of the Inactive Records Centre including coordinating file and box transfers retrievals circulation refiling inventory activities and disposition.
• Review records submitted to the Inactive Records Centre for accuracy and completeness.
• Provide back up support to the Inactive Records Centre.
• Prepare status reports on records management project and operational activities.
• Provide support for records management projects and program improvements as assigned.
• Perform other related duties as required.

What the role requires:

• A degree diploma or certification in Records and Information Management Library Sciences Archival Studies Computer Science or a related discipline combined with three years of records and information management experience or an equivalent combination of education and experience.
• Knowledge and practical application of Records and Information Management principles and practices.
• Familiarity with records management software and document management software (e.g. SharePoint and Microsoft 365).
• Excellent organizational planning analytical and problem-solving skills
• Experience supporting records classification retention retrieval transfer and disposition processes.
• Strong communication skills both verbal and written.
• Attention to detail and the ability to manage multiple tasks and competing priorities.
• Excellent customer service skills.
• Strong technical aptitude and the ability to learn new systems and processes quickly.
• Ability to regularly lift records and banker boxes weighing a minimum of 30 pounds.
• Comfortable using stairs rolling ladders step stools and other equipment to access and move records and banker boxes.
• A satisfactory Level 1 Criminal Record Check obtained directly from a police station. Third party background checks will not be accepted.

Perks That Make Work Fun (and Your Life Easier)!

At Peel Region we believe in taking care ofyou. Heres what youll enjoy when you join our team:

• Top-Notch Benefits:Comprehensive Health Dental and Vision plan (yes even psychological health coverage) starting on your very first day!
• OMERS Pension Plan:Enrolment to help secure your future with peace of mind.
• Vacation Time That Grows:Start with 3 weeks of vacation per year because work-life balance is important!
• Personal Days Just for You:Enjoy 3 paid personal days and floating holidays to recharge whenever you need.
• Wellness First:Flexible hours to fit your lifestyle and prioritize your health and well-being.
• Performance Pays Off:Annual performance reviews with merit increases your hard work is recognized and rewarded!
• Supportive Respectful Culture:Work in an environment where leadership truly cares and inclusivity is celebrated.

Weve got you covered because we know happy healthy people do their best work!

Work Mode:In this role youll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum oftwo days per week on-siteis expected with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

Its important to note that your hybrid work location must be within the province of Ontario. This ensures that were compliant with all regulations and policies

Interview: Ourrecruitmentprocessmaybecompletedwith video conference technology.

Kindly ensure to regularly monitor your spam and junk email folders as important communications regarding your application may be directed there.

Ifthis opportunity matches your qualifications and experience please apply on-line.

Peel Region consists of the cities of Brampton and Mississauga and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200000 businesses.

Were working to create a community that is safe inclusive and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6700 strong and since 1974 weve been delivering a wide range of resident focused services. Our services include paramedic services health programs long-term care and services for seniors child care support garbage collection and recycling waste water and water treatment road maintenance financial assistance and housing support.

Recognized by Canadas Healthy Workplace Month with the Great Employer Award presented by Excellence Canada Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity practices inclusion recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region people come first. Each employee has an important role within our community and when we work together its impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You wont find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact

Please be advised Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the position and your application will be removed from the competition.