Receptionist

District Realty is a full-service apartment rental and property management company that has been serving the Ottawa market since 1987. We are looking for a friendly organized Receptionist / Office Administrator to be the first point of contact at our head office and to support our team with day-to-day administrative and procurement tasks.

About the role

In this full-time on-site role you will manage our main reception desk greet visitors answer and direct calls handle incoming and outgoing mail and couriers and help keep the office running smoothly. You will also act as an administrator for our procurement system helping staff submit and track orders so that the office has the supplies and materials it needs.

Key responsibilities

Greet and assist visitors clients and vendors in a professional and courteous manner

Answer screen and direct incoming phone calls to the appropriate staff or department

Monitor general inboxes and route messages to the right team members as needed

Receive sort and distribute incoming mail packages and courier deliveries; prepare outgoing mail and couriers

Maintain office supplies including tracking inventory placing orders and organizing supply areas

Serve as an administrator for the companys procurement system (creating requisitions updating vendor information assisting staff with basic system questions and approvals)

Coordinate with vendors and internal stakeholders to resolve simple procurement or billing discrepancies

Keep reception and common areas tidy organized and presentable for visitors

Provide general administrative support such as data entry filing scanning and preparing basic documents

Assist with other office-related tasks and small projects as assigned

Skills and qualifications

Previous experience in a receptionist administrative assistant or office coordinator role

Strong customer service mindset and a professional welcoming phone manner

Excellent organizational skills and attention to detail with the ability to manage multiple tasks at once

Comfortable working with computers phone systems and standard office software (email calendars Microsoft Office or Google Workspace)

Experience with a procurement or purchasing system is an asset; training will be provided

Strong verbal and written communication skills

Reliable punctual and able to maintain confidentiality and professionalism

Compensation

Salary range: $45000 $50000 based on experience

What we offer

District Realty offers a professional team-oriented work environment and the opportunity to contribute to one of Ottawas leading property management and real estate addition we offer:

Competitive salary and comprehensive benefits package

Pension program

Access to an on-site gym

A collaborative and supportive team environment

Opportunities to learn and grow within the organization