Project Manager, WUSA

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Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is October 1 2026 at 11:59PM.

Job Description:

Primary Purpose

University of Waterloo is a leading global innovation hub that drives economic and social prosperity for Canada and the world. With more than41000 students we are home to the worlds largest co-op education talent pipelinegame-changing research and technology and to an unmatched entrepreneurial culture. Together these create partnerships and solutions to tackletodaysand tomorrows challenges.

WUSA operates a diverse range of student-facing services and facilities within this infrastructure primarily located in the Student Life Centre (SLC) or within the University of Waterloo campus food and beverage venues (Flock Stop Chaska Wok Stop Smarty Pants and the Bomber) event spaces and administrative operations all in support of the Undergraduate student experience.

Reporting to the Senior Director Planning Design and Construction the Project Manager WUSAis responsible forthe planning and delivery of design construction renovation and facility renewal projects supporting WUSA facilities and operations. The position will manage multiple design and construction projects from programming and design through construction and close-out including budgeting scheduling design coordination contract management and commissioning.

Key Accountabilities

Project Planning and Management

• Provides oversight and coordination of WUSA projects as a member of a multi-disciplinary team and employs project management best practices to ensure work is planned and executed to meetUniversity and WUSA standards quality regulatory and stakeholder requirements.
• Assistsin developing project budgets and plans based on available financial resources and organizational priorities in alignment with WUSA Board-approved capital allocations.
• Provides project status updates including scope schedule budget risks and issues to WUSA and University stakeholders.
• Coordinates internal departments consultants contractors and other project resources to support the timely and effective delivery of projects.
• Provides technical oversight and general review to ensure compliance with project requirements applicable codes and University and municipal standards.
• Contributes to the development and continuous improvement of cost estimating best practices and resources.
• Manages andmaintainsofficial project records including budgets schedules submittals specifications O&M manuals drawings and photographs.
• RepresentsWUSA in communications with stakeholders throughout all phases of projects.

Capital Planning and Continuous Improvement

• Supports WUSAs strategic planning and optimization for deferred maintenance capital renewal and new capital investment efforts addressing stewardship responsibilities and long-term sustainability of WUSAs facilities and infrastructure.

• Contributes to WUSAs annual and multi-year capital planning cycles by providing project information analysis and recommendations related to facility renewal deferred maintenance and capital investment to support the Director of Operations and senior leadership.

• Contributes to the development and continuous improvement of project management practices tools templates standards and documentation.

• Conducts research and provides recommendations regarding construction practices materials equipment and service providers relevant to WUSA facilities and operations.

• Supports continuous improvement of and adherence to WUSA standards for design equipment furnishings and space usage; coordinates with Operations to update or define Guidelines for Design and Construction as required.

• Supports the alignment of capital projects with WUSAs strategic plan and equity sustainability and student experience priorities.

Stakeholder and Vendor Relations

• Builds andmaintainseffective working relationships with WUSA staff Board of Directors University departments students and external service providers.
• Facilitates project meetings and coordinates the exchange of project information decisions and actions among stakeholders.
• Coordinates procurement and contracting activities with University Procurement and Contract Services Plant Operations and WUSA stakeholders in accordance with University policies and procedures.
• Manages vendor and contractor relationships monitors performance against contractual requirements and coordinates the resolution of deficiencies and issues.
• Communicates project requirements decisions risks issues and changes to appropriate stakeholders and recommends actions to address project impacts.

Health and Safety

• Integrates health safety accessibility environmental regulatory legislative and University requirements into assigned project planning and delivery.
• Coordinates with Plant Operations and the University of Waterloo Safety Office to ensure procedures and protocols are followed with respect to designated substances and other regulated hazards.
• Activelyparticipatesin health and safety and incident prevention byestablishing adhering to and ensuring staff follow departmental policies procedures and safe work practicesin accordance withrelevant health and safety legislation.
• Monitors contractor compliance with applicable health and safety requirements and escalates concerns in accordance with University procedures.

Required Qualifications

Education

• University degree or post-secondary diploma in architecture engineering construction management business administration or a related field; or an equivalent combination of education and experience.
• Project Management Professional (PMP) designation is an asset.
• Professional designation or certification relevant to the work such as Architect (OAA)Professional Engineer (P. Eng) or Certified Engineering Technologist (C.E.T.) is an asset.

Experience

• 4 to 6years ofprogressiveexperience managing design construction renovation facility renewal or related projects in a multi-stakeholder environment.

• Experience coordinating consultants contractors suppliers and internal stakeholders throughout project delivery.

• Experience managing project budgets schedules contracts risks and documentation.

• Experience in a post-secondary hospitality retail or non-profit environment is an asset.

• Experience in a student association student union or similar member-based organization is an asset.

Knowledge/Skills/Abilities

• Knowledge of building design construction architectural and engineering principles in commercial or institutional environments.
• Knowledge of applicable Ontario Building Code AODA Ontario Construction Act municipal by-laws and relevant health and safety legislation.
• Knowledge of construction and consulting contract administration practices and standard forms of contract including CCDC OAA ACEC or equivalent.
• Knowledge of budget management financial reporting and cost tracking in a project context.
• Excellent organizational and time management skills with the ability to manage multiple concurrent projects under competing deadlines.
• Contract and vendor management skills including monitoringperformance evaluating progress andidentifyingand resolving deficiencies and issues.
• Strong communicationand interpersonal skills to work collaboratively with staff consultants contractors students and senior stakeholders.
• Research analytical and problem-solving skills to assess project information identify risks and issues and develop recommendations.
• Ability to coordinate multidisciplinary project teams and resources to achieve project outcomes.
• Ability to communicate complex project information clearly and appropriately to technical and non-technical audiences.
• Working knowledge of AutoCAD or other drawing review tools is an asset.
• Commitment to student-centredservice and WUSAs values of equity inclusion and campus community.
• Proficiency with standard office productivity applications and project management tools.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources or ext. 45935.