Project Data Management Coordinator (Document Controller)

Job Title: Project Data Management Coordinator (Document Controller)
Duration: 09 month initial contract
Location: Montreal QC
Work Schedule: Minimum 3 days in office per week (4 days in office and 1 remote day required for project engagement)
Note: Bilingual English & French (Spanish is nice to have)

About the Role

We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient effective timely and quality document management and control service throughout the Projects lifecycle across dispersed teams time-zones and geographies whilst being based in Montreal. This role is part of an exciting central function supporting the Projects Portfolio in Canada.

This role is a great opportunity for a team player who has great stakeholder engagement skills team leadership experience and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up contractor engagement and onboarding and implementing ongoing process improvements.

What Youll Bring

• A commitment to the safety of yourself and your team.
• Substantial experience in a document control role working on large projects (minimum 5 years).
• Experience in engineering and construction projects.
• Previous experience in managing small to medium document control teams.
• Excellent collaboration and engagement skills dealing with stakeholder groups and team members.
• Previous exposure in installing and managing Document Control systems and processes.
• Previous experience in project set-up and contract/project close-out and handover.
• Previous experience in managing suppliers contractors and/or vendor teams.
• Ability to oversee manage and report on the teams workload.
• Ability to excel in a fast-paced work environment.

It Will Also Be Beneficial If You Have

• Document Control experience across the project lifecycle from Order of Magnitude study to handover and close-out.
• Experience working at or supporting projects on site.
• Prior experience with InEight Document and SharePoint.

Key Responsibilities

• Provide and ensure a proficient effective timely and quality document management and control service throughout the project lifecycle.
• Quality control and verification of project deliverables from contractors and ESPs.
• Training and technical support for internal and external stakeholders.
• Participation in coordination meetings and communication follow-up.
• Reporting and data cleansing in collaboration with the PDM Lead.
• Follow-up on pending project deliverables and RFI documentation.
• Utilize SharePoint InEight and MS Office systems.
• Onboard new starters coach and buddy up to ensure the ongoing development of DCs.
• Train DCs on internal PDM processes.
• Produce and distribute weekly expediting reports.
• Escalate issues not resolved within 24 hours to the Lead.
• Conduct fortnightly contractor check-ins.
• Review CDS with each contractor monthly.
• Maintain the distribution matrix monthly.
• Attend project meetings as per project cadence and engage regularly face-to-face with project peers.
• Conduct ongoing user system training (InEight SharePoint).
• Deliver the plan for project setup and handover planning requirements as defined by the Lead.
• Role model stakeholder responsiveness (24 hours).
• Actively participate in improvement idea generation and the implementation of continuous improvement (CI) initiatives.
• Streamline InEight and SharePoint access requests.

Additional Information

• Full-time role (40 hours per week) focused on supporting ongoing project documentation and document control activities.
• Required to work in the office at least 4 days per week to engage with project teams with 1 remote workday.