Project Coordinator

Project Coordinator

Victoria Garden City Tree & Landscape Ltd.

Location: Victoria BC

Job Description

Garden City Tree & Landscape Ltd. is looking for an organized and detail-oriented Project Coordinator to support our Landscape Construction team.

You will work closely with our Project Manager and Foremen to keep projects organized schedules updated documentation complete and information moving efficiently between the office and field.

This is a hands-on coordination role for someone who enjoys organization technology problem solving and working with a variety of people.

Responsibilities

Maintain project files documentation drawings photos purchase orders and other project records
Assist with project scheduling and updates in LMN
Review timesheets labour hours and cost codes for accuracy
Track daily project and safety documentation and follow up on missing information
Organize receipts expenses supplier invoices purchase orders materials and deliveries
Support project invoicing and change order documentation
Assist with project meetings action items and follow up
Support project kick-off and closeout documentation
Work with Project Managers Foremen Finance Estimating suppliers and field teams to keep projects organized and moving forward

Qualifications

1 year of experience in administration project coordination construction administration or a similar role
Strong Microsoft 365 skills particularly Excel Outlook Word Teams and SharePoint
Strong Excel skills including formulas sorting filtering tables and data organization
Experience with scheduling project management or digital administrative systems
Excellent organization time management and attention to detail
Strong written and verbal communication skills in English
Ability to manage multiple priorities and follow up on outstanding information
Comfortable learning and adopting new technology and software
Able to work independently while knowing when to escalate an issue

Assets

Experience in construction landscaping contracting or another project-based environment
Experience with LMN or similar project management software
Familiarity with construction terminology timesheets cost codes purchase orders invoices and project documentation
Post-secondary education in business administration construction administration or a related field

Compensation

• $27$30 per hour depending on skills and experience.

Benefits

• Extended Health and Dental Benefits.
• Health Spending Account.
• Life Insurance.
• Quality work clothing.
• Training and career advancement opportunities.
• On-site free parking.
• Access to in-house mulch and soil for personal use.
• Free coffee from our in-office machine.
• Monthly team gatherings with food and beverages.
• Supportive friendly and safe work environment.

Schedule

Regular: Monday to Friday 7:15 AM 3:45 PM

Seasonal Hours (MaySeptember): Monday to Thursday 6:45 AM 5:15 PM

Work Location

Based on Garden City Headquarters - 4370 Interurban rd.

Occasionally can travel to site in the Greater Victoria Area

About Us

Garden City Tree & Landscape Ltd. is a leading landscaping company serving Greater Victoria for over twenty years. We take pride in quality craftsmanship safety professional development and providing our employees with competitive wages quality equipment benefits and opportunities for growth.

If youre coming from civil construction excavation or another heavy equipment environment this is an opportunity to bring your experience into landscape construction work on smaller and more focused projects and see the finished product while building beautiful outdoor spaces.

Our Core Values
Respect for Individuals
Personal Accountability
Quality of Work
Safe Work Environment
Peer Support
Client Experience

Required Experience:

Manager