Project Administrator

LOCATION: North Vancouver (Hybrid)

EMPLYMENT TYPE: Full-time Permanent

At Maven we build what communities depend on power water gas and other essential systems that keep communities connected and thriving. Our success is driven by our people: motivated professionals who bring expertise collaboration and commitment to every project.

As we continue to grow were looking for a Project Administrator to play a key role in supporting the administrative backbone of our project delivery. Sitting within our Corporate Services Business Unit this role works cross-functionally across Mavens other business units helping keep projects organized compliant and moving smoothly from initiation through closeout.

This work requires collaboration with project managers and project teams across all Maven business units and reports to our Corporate Services Manager. The core responsibilities include:

• Assign and track project and proposal numbers in accordance with Mavens numbering system maintaining accurate and up-to-date records.
• Support project initiation and setup including opening new project files populating standard templates and coordinating kickoff documentation with project teams.
• Coordinate project closeout activities including finalizing documentation archiving project records and confirming all administrative requirements have been completed.
• Track staff training certifications and compliance requirements across the company flagging upcoming renewals and maintaining accurate compliance records.
• Maintain document control processes across active projects ensuring files templates and records are organized current and easily accessible to project teams.
• Support the ongoing development and implementation of Maven Hub assisting with content organization testing and user adoption across business units.
• Provide other office and administrative support as needed helping keep day-to-day operations running smoothly.

• Diploma or degree in business administration office administration or a related field (or equivalent experience).
• Certificate in project administration document control or a related discipline would be an asset.
• 2 years of experience in an administrative project coordination or document control role ideally within engineering construction or infrastructure consulting would be an asset.
• Strong organizational skills and high attention to detail with the ability to manage multiple priorities and deadlines across teams.
• Proficient with Microsoft Office and SharePoint (or similar document management platforms).
• A collaborative service-oriented approach and comfort working cross-functionally across business units.

About Maven

At Maven we believe in building more than infrastructure we build stronger communities. Our people bring passion expertise and innovation to every project helping shape the systems communities depend on power water gas and other essential services across Western and Northern Canada. As owners representatives we turn client ideas and objectives into sustainable high-quality infrastructure delivered with safety efficiency and expertise.

Our vision is: To be the trusted industry-leading partner offering large-firm expertise and quality with the efficiency and agility of a mid-sized team.

The word Maven means one who is experienced or knowledgeable. Our people bring that to life every day. Guided by our six values Safety Sharing Standards Speed Solutions and Stretch and strengthened by our People Cornerstones we create an environment where our team can thrive grow and deliver meaningful results for our clients and communities.

We also believe in giving back. Through our Share Program we partner with local organizations and create opportunities for our team to volunteer ensuring we contribute to a stronger more resilient future for our communities.

• Do meaningful work Deliver projects that build what communities depend on from power and water to gas and other essential infrastructure across Western Canada.

• Grow professionally without big corporate overhead Take on the complexity and professional challenges of large-scale projects while enjoying the efficiency agility and support of a mid-sized team.
• Be part of a values-driven culture Guided by our Maven 6 values Safety Sharing Standards Speed Solutions and Stretch and strengthened by our People Cornerstones we foster a culture of collaboration respect and continuous growth.
• Enjoy competitive rewards Receive fair competitive compensation and comprehensive health benefits that reflect the value you bring.
• Invest in your development Access training peer coaching team meetings and mentorship to support your career progression.
• Balance work and life Benefit from a flexible hybrid model that blends remote work with meaningful in-person collaboration at our North Vancouver office.
• Give back with us Contribute to our Share program where we partner with local organizations and create volunteer opportunities for our team.
• Join a growth story Maven has been recognized as one of Western Canadas fastest-growing professional services firms with a vision to become the trusted industry-leading partner in infrastructure delivery.

Individual compensation packages are based on various factors unique to each candidate including skillset experience qualifications and other job-related reasons. The salary range for this role is from $60k to $75k per year.

Email your CV and cover letter to or submit through this posting.

Note: Maven is an equal opportunity employer. Candidates will be selected for interviews based on their qualifications and alignment with the requirements of the advertised role. Only applicants who are legally authorized to work in Canada will be considered. We thank all applicants for their interest; however only those selected for an interview will be contacted.

Required Experience:

Unclear Seniority