Program Assistant—Surgical and Interventional Sciences (SIS) Program
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Job Summary
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC) you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).
Position summary
Under the general supervision of the Program Manager and in close collaboration with the Program Leader and researchers the incumbent provides general research grant related administrative support to assigned academic staff.
General Duties
Provides administrative assistance to assigned academic and managerial staff of the Program and the Clinical Innovation Platform (CLIP) RIMUHC MedTech incubator
Assists the Program Leader and Program Manager in their administrative duties
Types from drafts letters correspondence memos forms mass mailings
Composes and translates letters and memos
Coordinate the SIS program and the CLIP social media presence (LinkedIn Instagram Website)
Coordinate the SIS program and the CLIP social media presence ((LinkedIn Instagram Website)
Coordinate general communications with the Program and CLIP members including (But not restricted to) Newsletter Slack communication Website news regular updates RIMUHC and MUHC communication coordination
Answers screens and relays telephone calls takes messages
Performs general office duties being the main point of contact for the program researchers and CLIP members
Processes payment of invoices. Prepares and follows-up on payment requests purchase order requests and invoices
Helps with the organization and planning of special events and staff functions such as weekly seminars research days and CLIP regulars training and networking events. This support includes the advertising of the events logistics catering recording presences and minutes when necessary
Organizes and maintains an efficient and effective online filing system
Ordering and/or maintenance of all office supplies and equipment
Ensures follow-up on any repairs of equipment and/or physical space. Requests and liaises for services with housekeeping security IT technical services and telecom under the direction of the Coordinator and assigned academic staff
Advises the Program Manager of any unusual situations or issues
Assists with the preparation of research presentation materials
Books meeting rooms
Proof reads and formats general grant and account related correspondence
Prepares travel expense forms
Maintains up-to-date academic CV
Supports investigators in the preparation of grant registration and submission of grant applications
Prepares supervisor-related materials for studentship and postdoctoral fellowship applications
Online submission of manuscripts
Reference formatting of manuscripts
Modifies formatting for specific journals
Submission of abstracts
Helps with the organization and planning of special events and staff functions
Arranges for physical organization of furniture rearranges as necessary along with staff moves or changes
Performs other office duties as per the immediate superiors request and/or delegate.
French and English - spoken and written
Excellent knowledge of Microsoft Office
Capacity to learn other software such as Reference Manager Canva MailChimp
Status : Full-time
Pay Scale: $39075.40 - $58622.20 Commensurate with education & work experience.
Work Shift: 8:30 am to 4:30 pm (35 hours work week)
Work Site: Montreal General Hospital (no remote working)
***If you wish to include a cover letter please attach it with your resume in one document. ***
Why work with us
4-week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!
learn more about our benefits please visit IS NOT A HOSPITAL POSITION.
The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact
Required Experience:
Junior IC
About Company
The McGill University Health Centre (MUHC) is a bilingual academic health network, and one of the largest and most modern in North America. We provide tertiary and quaternary care to the population of Montreal and Quebec. In other words, care that requires hospitalization, complex sur ... View more
