Procurement Coordinator

Procurement Coordinator

Full time Permanent (Hybrid)

Bedford Nova Scotia

Health Association Nova Scotia (HANS) is a not-for-profit non-government membership-based association with 60 years experience in providing exceptional human resource shared services innovative technical services (formerly clinical engineering services) solutions policy support and expertise our customers can count on. Serving multiple organizations across the province of Nova Scotia we are officially recognized as one of Nova Scotia and Atlantic Canadas Top Employers.
As an employer committed to employment equity we encourage applications from applicants who self-identify from diverse communities and/or backgrounds.

Were excited to announce a new opportunity for a Procurement Coordinator
as we continue to grow and expand our team.

Position Scope:

The Procurement Coordinator provides day-to-day operational and administrative support for group purchasing preferred suppliers and procurement programs.

The position plays a key role in coordinating orders maintaining accurate product and program information communicating with external stakeholders and suppliers supporting purchasing systems and ensuring requests and issues are followed through to resolution.

Working closely with the procurement team external stakeholders suppliers Finance and other internal departments the Coordinator helps ensure purchasing activities are processed accurately information is kept current and timely and responsive support is provided.

Key Responsibilities:

• Process end-to-end purchasing including PO creation submission tracking and follow-up.
• Provide order shipment and delivery updates to external stakeholders.
• Follow up with suppliers regarding backorders delays discrepancies and other order-related issues.
• Identify and communicate alternative products when items are unavailable.
• Respond to inquiries related to orders products availability and purchasing programs.
• Maintain accurate product listings availability and program information in Shopify and other procurement systems.
• Support Finance in resolving purchase order and invoice discrepancies by confirming order details supplier pricing and related information with suppliers as required.
• Prepare and distribute spend reports using available purchasing and supplier data.
• Track requests and escalated issues coordinate follow-up and ensure completion.
• Support system updates troubleshooting data maintenance and other procurement administration as required.

Qualifications:

• Diploma or certificate in business administration office administration or related field or equivalent combination of education and experience.
• Minimum three years of experience in administrative coordination order management purchasing support customer service or a related operational environment.
• Education or experience in procurement supply chain or purchasing coordination would be considered an asset.
• Strong organizational skills with the ability to manage multiple orders requests deadlines and follow-up activities.
• Strong attention to detail and commitment to maintaining accurate records and information.
• Excellent written and verbal communication skills.
• Strong service orientation and ability to communicate professionally with external stakeholders suppliers and internal teams.
• Demonstrated problem-solving skills and ability to follow issues through resolution.
• Comfortable working with spreadsheets web-based systems purchasing platforms and other business software.
• Comfortable working independently in a primarily remote hybrid work environment with strong self-management communication and follow-through.
• Experience with Shopify purchasing or order-management systems or accounting systems would be considered an asset.

What We Offer:

We offer a Competitive Compensation Package that includes:

• Comprehensive Health and Dental Benefits: Enjoy a robust cost-shared health and dental program to keep you and your family well-covered.
• Top-Tier Pension Plan: Benefit from our highly ranked defined benefit pension plan (NSHEPP) ensuring your long-term financial security.
• Generous Vacation Time: Start with 4 weeks of vacation plus the option to buy back additional days to suit your needs.
• Wellness and Family Leave: Take advantage of dedicated Wellness Days and Family Leave Days to support your personal and family life.
• Annual Wellness Allowance: Receive an annual allowance to support your well-being through various wellness initiatives.
• Professional Development: Access ongoing opportunities for professional growth and development to advance your career.
  

Application Process:

Applications will be accepted until October 23 2026.

As an organization that supports a diverse workplace we welcome people from all ethnicities genders sexual orientations age religion physical and mental abilities family status and political belief and affiliation. If you require any sort of accommodation during the application or interview process please let us know.

Required Experience:

IC